Financial Management Specialist

3 weeks ago

Karachi, Sindh, Pakistan Pakngos Full time
  • Ensuring the implementation of inclusive policies and procedures in the assigned area of responsibility to avoid systematic biases or discrimination
  • Actively engage in on-going self-reflection and continues to advance their knowledge and skills related to diversity, equity, and inclusion
  • Ensure effective implementation and coordination of the administrative and financial management, and procedures in accordance with GIZ Processes and Rules (P&R) as well as specific standards procedures defined by GIZ Pakistan or the programme
  • Work and coordinate closely all financial matters with colleague in Islamabad and Country Office
  • Collaborate with and advises the team members and partners on financial aspects
  • Formulate solution-oriented proposals related to payments and report regularly all problems with financial administration and compliance without delay
  • Implement and disseminate new policies, rules/regulations, and guidelines, etc. relating to administrative and financial procedures
  • Guide and support programme staff in completion of travel requests, travel claims, hotel/flight booking
  • Check programme Cash & Bank book/bank account, and finances and monitor deviations
  • Support monthly/quarterly/annual program budget planning and monitor the cost for each output of the programme
  • Check and ensure fund requests, fund transfers, invoice processes, cash, and bank transfers in a timely manner and according to GIZ standards
  • Ensure programme's end of period for cash/bank must be submitted to Islamabad office
  • Monitor advances, receivables and handle the same in accordance with P&R and provide monthly feedback
  • Ensure tax processing in accordance with the national law and submission of tax documents to vendors/contractors and CO
  • Check and monitor timely settlement of payments for travels / services / procurement / contracts issued by the programme and CO
  • Ensure reporting in accordance with the allocation of costs to outputs (KOMP)
  • Implement and ensure a high qualified system for all financial services and contracts
  • Manage accounting tasks using WINPACCS accounting software and prepare monthly end-of-period accounts and bank reconciliation vouches
  • Facilitate internal & external controls (audits where necessary)
  • Ensure that an adequate internal control system is in place (separation of functions, cross-check principle, observation of the Code of Conduct and of procurement rules) together with the officer responsible for the commission or the responsible line manager
  • Collaborate with IC focal point of Country office on latest updates, changes, and new software and tools
  • Checking and preparing monthly supporting documents for the private usage of vehicles for submission to finance section for invoicing purposes
Requirements
  • Bachelor or Masters' in business administration, Economics, finance or any other relevant field
  • At least 5 years professional and relevant experience in a comparable position
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