Website Project Coordinator

Title: Website Project Coordinator

Working Hours: 9:00 am - 5:00 pm EST

Night Shift, On-Site

Location: Plot No:4, Road GLC-04, Business Park, IBECHS (Zone -IV), Gulberg Greens, Islamabad

About Us:

WellnessLiving isn't just our name, it's who we are. We're a software company with a heart, placing people and community at the center of everything we do. Our diverse and inclusive culture provides our people and customers with the support, resources, and tools they need to achieve their goals—professionally and personally. From a bootstrap start-up to the fastest-growing software company for class and appointment-based businesses in North America, our commitment to excellence can be seen in all aspects of our business. Trusted by over 5,000 business owners and 15 million users worldwide, our mission is to empower businesses with a value-driven platform that is reliable, easy to use, and equipped with all the tools and services needed to manage and grow a business.

When you join WellnessLiving, you join a team that is customer-focused, community-centered, and forward-thinking and is continuously improving and innovating. We celebrate your wins, recognize your strengths, learn together, and inspire each other to reach new heights, offering a variety of benefits to help you lead happier and healthier lives.At WellnessLiving, we empower thousands of health and wellness business owners to turn their entrepreneurial dreams into reality. Our mission-critical software fuels their vision, supporting millions of clients around the world in their wellness journeys. With a deep commitment to putting our customers first, we foster a culture that values high performance, adaptability, and accountability. If you are a skilled professional who thrives in a fast-paced, customer-focused environment and are passionate about making a meaningful impact on the health and wellness industry, we would love to connect with you.

About You

At WellnessLiving, our team is driven by four core values that shape everything we do. If you share these values and meet the qualifications outlined for this role, we encourage you to apply - we'd love to learn more about you

Customer First – We approach every challenge with a customer-focused lens, driven by an obsession with our customers' happiness and success.

Excellence – We approach every task, whether big or small, with a steadfast commitment to exceptional execution and the pursuit of greatness.

Accountability – We take full ownership of our decisions, actions, and outcomes – both successes and failures.

Adaptability – We recognize that sustained success demands that we be malleable and purposefully evolve, acknowledging that the world is dynamic and constantly changing.

About The Role

As a Presence Website Coordinator, you will play a key role in delivering award-winning websites that help our clients grow their businesses online. Through thoughtful coordination, you will ensure every website we launch is not only visually aligned with the brand, but also built to drive engagement, boost conversions, and deliver a seamless customer experience. This is not an entry-level role and requires proven expertise in managing WordPress and Elementor-based sites, with a strong grasp of SEO, UX, and performance standards.

Key Responsibilities

• Serve as the primary liaison between the client and internal teams across each website phase, ensuring alignment and momentum throughout the project.
• Create and manage production timelines; proactively manage delays, dependencies, and blockers to keep the project on schedule.
• Facilitate kickoff calls and lead client discovery sessions to gather business goals, technical needs, brand guidelines, and user objectives.
• Translate client requirements into cross-functional project documentation (briefs, sitemaps, content outlines, technical specs).
• Ensure SEO best practices are embedded from the start. Oversee page-level optimization including copy tone, internal linking, heading hierarchy, and keyword integration.
• Coordinate with SEO stakeholders to validate Core Web Vitals, schema readiness, and technical SEO setup prior to launch.
• Lead the internal launch readiness checklist: QA, SEO verification, content accuracy, link testing, and mobile optimization.
• Review and QA website deliverables to ensure brand fidelity and UX best practices are upheld across all pages.
• Strong skills in managing change requests, content versioning, and enforcing phase boundaries to maintain project scope and quality.
• You will be able to identify weak or off-brand copy during the design phase, providing feedback or coordinating rewrites to meet engagement and conversion standards.
• Coordinate DNS updates, indexing enablement, and Google Search Console submission.
• Deliver structured training and CMS documentation to clients during handoff.
• Act as the main conduit between client and internal teams, ensuring every design choice and interaction aligns with the brand's story, delights the end user, and supports clear, intuitive journeys.
• Build and maintain detailed production schedules, proactively surfacing risks or dependencies so the project stays on track and commitments are met.
• Run kickoff and discovery sessions that uncover business goals, technical requirements, brand nuances, and user needs—adapting in real time to evolving insights.
• Translate discoveries into concise, brand‑focused artifacts (creative briefs, sitemaps, content outlines, technical specs) that guide each phase toward an exceptional outcome.
• Advocate on behalf of the customer to ensure user flows that clearly articulate the problem the business solves, simplify navigation, and surface prominent calls-to-action to drive lead generation and conversion.
• Collaborate with SEO experts to embed best practices—keyword strategy, heading hierarchy, internal linking, schema markup, Core Web Vitals—so performance and findability are seamless.
• Lead a rigorous launch checklist—QA, performance testing, mobile optimization, content accuracy, link checks—to ensure a smooth, polished go‑live.
• Review designs and builds to spot any off‑brand, low‑impact, or conversion-blocking elements; provide focused feedback or coordinate rewrites that boost engagement and lead capture.
• Handle content versioning, change requests, and shifting priorities with transparency and flexibility—keeping project boundaries clear while accommodating what matters most.
• Coordinate DNS updates, search‑engine indexing, and Google Search Console submissions so the site transition is effortless.
• Deliver hands‑on CMS training and clear documentation that equip clients to own their site confidently from day one.
  
  

Required Experience

• 3+ years of proven experience managing end-to-end website builds in a digital agency, SaaS, or fast-paced production environment.
• Familiarity with conversion-driven design principles and optimizing user journeys for lead capture and client engagement.
• Experience translating client discovery intakes into project documentation
• Strong understanding of SEO best practices, including Core Web Vitals, content structure, schema, and on-page optimization strategy.
• Ability to own project timelines, manage dependencies, and hold phase boundaries under pressure.
• Comfortable managing projects using tools like Jira, Figma, MS365, Slack/Teams, and Google Workspace.
  
  

Nice To Haves

• Working knowledge of WordPress + Elementor, including ability to build basic pages, apply global styles, and configure responsive behavior.
• Experience creating CMS training resources, Loom walkthroughs, or structured handoff kits.
• Health/wellness industry experience (e.g., fitness studios, healthcare, coaching).
• Basic HTML/CSS or design literacy to facilitate stronger design/dev collaboration
  
  

What we Offer:

• Competitive salary package
• Comprehensive Medical Insurance
• Transport facility (If place of residence is within 20-kilometer radius of company's location)/ fuel allowance
• Paid time off (Annual, Sick, Casual)
• Quarterly fun event
• Staff recognition program
• Career progression. We have a long-standing history of promotion from within.
• Enriched workplace culture that supports growth, development, and most importantly having fun
  
  

Kindly be advised that candidates meeting the qualifications for this position will receive direct contact from our team. Your dedication to completing the application is greatly valued, and we eagerly anticipate thoroughly reviewing your submission. Thank you for investing your time with us.

WellnessLiving is an equal-opportunity employer. At WellnessLiving, we are proud to embrace and celebrate differences. Employment at WellnessLiving is based purely on a candidate's qualifications and experiences as they directly relate to professional competencies. WellnessLiving does not discriminate against any employee or potential employee because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, family or parental status, or any other status protected by the laws and regulations in the locations where we operate. Furthermore, we will not tolerate bias or discrimination of any kind from our employees or customers. At WellnessLiving, we bring everyone together to create something incredible We are a unique and diverse blend of leaders and action-takers, and that mindset encompasses our passion and commitment to our product and our employees.
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