Assistant Manager Accounts

4 days ago

Rawalpindi Cantonment, Pakistan Zameen Full time

Job Purpose:

To oversee the day-to-day accounting operations of Hotel One Vogue Rawalpindi, ensuring timely invoicing, recovery, accurate financial records, and effective ERP utilization. The role is key in supporting the hotel's financial integrity, ensuring compliance with policies, and maintaining effective controls over revenue and expenditures.

Key Responsibilities:

  1. Invoicing & Recovery
    • Generate accurate and timely invoices for corporate clients, events, and other receivables.
    • Monitor accounts receivable and ensure follow-up for timely collections and recovery.
    • Reconcile customer accounts regularly and coordinate with sales/front office for dispute resolution.
  2. ERP System & Financial Recording
    • Maintain accurate and real-time accounting records in the ERP system (e.g., SAGE).
    • Post journal entries, manage ledgers, and ensure system-based approvals and documentation.
    • Assist with month-end and year-end closing activities including reconciliations and reporting.
  3. Daily Hotel Accounting Operations
    • Oversee cash and bank transactions, ensuring accurate recording and timely deposit/reconciliation.
    • Review revenue reports from the Property Management System (PMS) and reconcile with the ERP.
    • Ensure proper accounting for room revenue, banquet sales, F&B and other income heads.
  4. Vendor & Expense Management
    • Review and process vendor invoices after matching with POs and GRNs.
    • Prepare payment requests and coordinate approvals in accordance with SOPs.
    • Maintain vendor ledgers and ensure timely payments to avoid service disruptions.
  5. Internal Controls & Documentation
    • Ensure compliance with internal financial controls and standard operating procedures.
    • Maintain proper documentation of vouchers, invoices, and supporting evidence for all transactions.
    • Support audit activities by preparing schedules, responding to queries, and maintaining transparency.
  6. Coordination & Reporting
    • Prepare daily, weekly, and monthly financial summaries as required by management.
    • Coordinate with Head Office finance team for reporting, reconciliations, and policy implementation.
    • Support budgeting and forecasting processes as required.

Preferred Skills & Competencies:

  • Working knowledge of hotel revenue streams and integration
  • Hands-on experience with ERP accounting modules (SAGE).
  • Good command over MS Excel and basic financial analysis.
  • Strong attention to detail and ownership of responsibilities.
  • Good communication and coordination skills to work with operations, FOH, and vendors.

Requirement:

  • Location: Hotel One Vogue, Rawalpindi
  • Experience Required: Minimum 2 years (Hotel industry experience preferred)
  • Education: B.com / M.com / MBA (Finance) / ACCA (Part Qualified) / CA Inter

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