Assistant, Logistics

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JOB SUMMARY: The Logistics Assistant assists in the delivery of Logistics services and support in accordance with International Medical Corps policies and procedures, donor and host country regulations.

The Logistics Assistant supports supervisor in the areas of office management, including related procurement, Fleet management and security.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

Office management

• Focal Point for all the daily office activities and follow up

• Focal point on Monthly office payments Main office and Filed offices

• Responsible of the office stock inventory

• Perform regular visits to the field to update the stock sheet accordingly and coordinate with the procurement staff on the acquisition and delivery of supplies sites

Fleet Management

• Assists with weekly movements plan and in assigning planning to drivers accordingly.

• Assists in compiling field schedules on weekly basis and be in a direct contact with the focal points in each area.

Security

• Assist the security manager on; monitoring the evolving situation-inform the staff accordingly, updating the security documents for IMC mission as required.

Logistics reports

• Assist in preparing logistics reports as tasked by manager

Fraud prevention

• Committed to fraud prevention, detection, reporting and fraud risk reduction as per IMC policies and procedures, donor rules and local laws and regulations.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Job Requirements

MINIMUM QUALIFICATIONS

• Typically, a degree in Logistics, Supply Chain, transport Management or related area. Equivalent combination of relevant education and experience may be substituted as appropriate.

• Typically, 6 months experience in Procurement and/or Logistics

• Good interpersonal and team skills

• Commitment to and understanding of IMC's aims, values and principles

• Knowledge of MS Office including MS Word, Excel, PowerPoint, and Outlook

• Ability to integrate and work well within multi-ethnic and multicultural team.

• Ability to work in harsh conditions, often in remote areas,

• Fluency in written and spoken English.

• Relevant qualifications or training courses

Additional Technical or Language Requirements

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one's own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps' policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.