Procurement Specialist

Leading International Recruitment Corporation (LINRCO) is an international recruitment firm that specializes in the deployment of qualified professionals in various sectors such as Healthcare, Oil & Gas, Information Technology, Telecommunications, Aviation, and Hospitality. With over fifty years of professional experience, LINRCO has a strong reputation in recruitment and workforce solutions, deploying an average of 5,000 workers annually.

Please note: This is a full-time on-site role located in Kohistan Enclave, Wah Cantt.

We are seeking a highly skilled and experienced Procurement Specialist with a minimum of 04 years of experience to manage the company's procurement activities. The ideal candidate will have a proven track record in sourcing, negotiating, and purchasing goods and services in a timely, cost-effective manner while ensuring high-quality standards. The Procurement Specialist will play a key role in optimizing and ensuring smooth operational flow within the organization.

Key Responsibilities/Duties:

Procurement Planning:

1. Develop and implement strategic procurement plans to meet the organization's needs for materials, supplies, and services.
2. Decisions involving legal or regulatory requirements, Contract standards and cost targets to ensure that the key organization interests are captured and covered in the Contract.
3. Ensure internal management and partner organization are consulted for any strategic decisions, Contract Variations, or approvals for complex Contracts.
4. Lead Contract Management reviews (setting, analysis and monitoring of KPI's) via regular cadence.
5. Facilitate and own the record keeping for all Contract-related correspondence and documentation.
6. Monitor Contracts actively and complete Contract close-out, prompt for extension or renewal, and or short cancelation, as required.
7. Ensure alignment to standards, procedures, and templates set by Contract Process Owner.
8. Recognize procurement negotiation issues and options and make informed assessment of negotiation arguments.
9. Ensure the contracted services are delivered in accordance with the intent of the Contract, risks are identified, and performance effectively managed.
10. Escalate any contractual deviations to the legal department & closely follow-up legal actions as a result of contractual deviations.
11. Provide input on suppliers / vendors payment processing in alignment with the Contract.

Vendor Management:

1. Identify and establish relationships with suppliers, negotiate contracts, and manage vendor performance to ensure timely and cost-effective procurement.

Negotiation & Contract Management:

1. Lead negotiations with vendors, ensuring favourable terms and conditions for the company. Manage and monitor ongoing contracts and resolve any issues with suppliers.

Cost Optimization:

1. Develop strategies to minimize costs without compromising on quality, efficiency, or delivery timelines. Conduct market research to identify potential cost-saving opportunities.

Inventory Management:

1. Collaborate with relevant departments to ensure the proper management and tracking of inventory levels, ensuring timely procurement to avoid shortages.

Compliance & Documentation:

1. Ensure all procurement processes comply with company policies, legal requirements, and industry standards. Maintain accurate records of purchases, contracts, and communications with suppliers.

Team Leadership:

1. Supervise and mentor procurement staff, providing guidance and support in their daily tasks. Conduct performance evaluations and implement continuous improvement initiatives.

Reporting & Analysis:

1. Prepare regular reports on procurement activities, expenditures, supplier performance, and market trends. Provide recommendations for process improvements.

Job Requirements:

1. Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
2. Professional certifications in CIPS, CPIM is a plus.
3. Minimum of 04 years of experience in procurement, with a proven track record of managing purchasing activities and vendor relationships.
4. Strong negotiation, communication, and interpersonal skills.
5. In-depth knowledge of procurement processes, supplier management, and contract negotiations.
6. Proficiency in procurement software (ERP) and Microsoft Office Suite.
7. Strong analytical skills with the ability to evaluate complex data and market trends.
8. Ability to work independently and as part of a team, with strong organizational and multitasking skills.
9. Attention to detail and ability to maintain high standards of quality in procurement practices.

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