Assistant Manager – SPM
3 days ago
MBA preferably in Supply Chain from HEC recognized university with at least 2 years of experience.
Certified Supply Chain Professional (CSCP) or equivalent will be an added advantage.
Experience of PPRA rules and regulations is preferred.
Responsibilities:Job SummaryThe main mandate of this position is to assist Manager SPM in all SCM-related activities including preparing and maintaining the management information system (MIS) of vendors, suppliers, and contractors engaged in business activity. Job includes assisting in vendor record management and maintaining the existing record system in Oracle database-ERP, coordinating with vendors, suppliers, and contractors throughout the procurement process along with relevant departments to ensure smooth performance and resolving queries. Ensure transparency at each level for the betterment & positive image of the Company and to retain potential suppliers.
Job Responsibilities- Assist in the enlistment of new suppliers in Oracle-ERP for tendering process as Local, Foreign, and their Local agents and Service contractors after verification of active taxpayer status from FBR, SRB, BRA, and PEC portal daily.
- Assist in creating accounts in the Oracle-ERP system and categorizing them into different sites for financial purposes. Additionally, prepare the necessary documentation for releasing payments upon request from the relevant SSGC Sindh and Balochistan Departments.
- Assist in adding new supplier sites to existing vendor accounts in the Oracle-ERP system, updating vendor information, and categorizing them appropriately to facilitate the tendering process and financial management.
- Assist in updating records in existing vendor accounts within the Oracle-ERP system upon request from suppliers and contractors, including address updates, contact numbers, email addresses, etc.
- Support in deactivating vendor accounts in the Oracle-ERP system that have been debarred or blacklisted, and coordinate with relevant departments to notify and upload debarment information on the SSGC website.
- Assist in restoring vendor accounts after the barred period, inform relevant departments, and coordinate with IT to update the website accordingly.
- Provide support in communication with vendors, contractors, and end-user departments to resolve vendor record queries.
- Assist in preparing and providing status reports on Approved Capital Budget items, Service Contracts, and Store Stock requirements, analyzing data from Oracle-ERP.
- Assist in creating new item codes within the Item Master Oracle Database, defining, assigning, and updating relevant information.
- Assist in preparing Purchase Requisitions based on procurement needs, collaborating with stakeholders to ensure accuracy and timeliness.
- Ensure timely completion of tasks, comply with risk management frameworks, participate in risk activities, and report key risks.
- Undertake any other assignments as instructed by the immediate supervisor.
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