Senior Secretary, COO Office

2 weeks ago

Karachi, Sindh, Pakistan AKU Centre for Regenerative Medicine and Stem Cell Research Full time
Senior Secretary, COO Office - Outreach Services - Aga Khan University Hospital

Join to apply for the Senior Secretary, COO Office - Outreach Services - Aga Khan University Hospital role at AKU Centre for Regenerative Medicine and Stem Cell Research.

Entity: Aga Khan University Hospital

Location: Karachi, Pakistan

Introduction

Aga Khan University (AKU), chartered in 1983 as Pakistan's first private international university, is committed to education, research, and healthcare of international standard, relevant to Pakistan and the region. The affiliated Aga Khan University Health System (AKUH) with over 900 beds at the stadium road campus and four off-campus hospitals are equipped for investigative services and provide state-of-the-art clinical facilities.

The Aga Khan University Hospital, along with its four Off Campus Hospitals, extends access through Outreach Services, including Clinical Laboratories, Outpatient Medical Centers, Pharmacy services, Home Health, and other services. Outreach Services aim to provide primary to secondary healthcare near patients' homes across several cities in Pakistan.

AKU is an equal opportunity employer committed to safeguarding and fostering respectful relationships with all stakeholders, including children and vulnerable adults. All employees, trainees, and partners are expected to share this commitment.

Responsibilities
  • Manage COO's schedules, follow up on meetings, external contacts, etc.
  • Coordinate travel and accommodation arrangements for local and international visits.
  • Schedule and coordinate events and meetings as assigned.
  • Screen telephone calls, handle them personally, and provide information based on knowledge or COO's viewpoint.
  • Ensure filing and record-keeping are designed and maintained for easy retrieval.
  • Handle day-to-day responsibilities including mail distribution, travel arrangements, and record maintenance.
  • Assist office staff with administrative tasks such as stationery and supplies.
  • Collaborate with other departments to ensure continuous service.
  • Support staff such as Directors, Administrators, and Managers with administrative tasks.
  • Assist in preparing presentations and demos as required.
Requirements
  • Graduate degree from a recognized university.
  • 6 to 8 years of experience in a reputable organization, preferably with a senior executive.
  • Excellent communication and interpersonal skills.
  • Ability to maintain confidentiality.
  • Strong follow-up skills.
  • Proficiency in Microsoft applications.

Comprehensive reference checks will be conducted.

How to Apply

Please send your updated resume to human.resources@aku.edu with the subject line 'Senior Secretary'. Only shortlisted candidates will be contacted. Applications should be submitted by May 18, 2025.

Additional Details
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Research Services
#J-18808-Ljbffr

  • Senior Secretary, COO Office

    3 weeks ago

    Karachi, Sindh, Pakistan Aga Khan University Full time

    EntityAga Khan University HospitalLocationIntroductionAga Khan University (AKU), chartered in 1983 as Pakistan's first private international university, is committed to the provision of education, research and health care of international standard, relevant to Pakistan and the region. The affiliated Aga Khan University Health System (AKUH) with over 900 beds...

  • Medical Office Secretary

    2 weeks ago

    Karachi, Sindh, Pakistan Dr. Syed Ikram Health Clinic Full time

    Medical Office Secretary / Reception Desk ManagerNeeded: Medical Office Secretary / Reception Desk ManagerA newly established, fast-growing, state-of-the-art Medical Office / Health Center is seeking a young, energetic Front Desk Receptionist / Office Secretary.ResponsibilitiesMaintain accounts and patients' recordsMedical record filingManage patient...

  • Executive Secretary

    4 weeks ago

    Karachi, Sindh, Pakistan Kundi Services (Pvt) Ltd Full time

    A well reputed Organization in Karachi is seeking the services of an Office Female Executive Secretary. The candidate should be a graduate and have sufficient experience in an office secretarial role. Excellent Salary with pick and drop will be offered.Job SpecificationThe candidate should be a graduate and have sufficient experience in an office female...

  • Secretary Club Procurement Officer Gymkhana and Secretary Assistant Chef The party

    4 weeks ago

    Karachi, Sindh, Pakistan Javedan Corporation Limited Full time

    Naya Nazimabad Gymkhana, a project of Javedan Corporation Limited located in the heart of the city, is offering unparalleled top-of-the-line facilities to their valuable members.We are hiring for the following positions:Secretary Club Procurement Officer GymkhanaSecretary Assistant Chef The PartyA professional with a minimum of 10+ years of experience...

  • COO Support Specialist

    3 days ago

    Karachi, Sindh, Pakistan beBee Careers Full time

    Job OverviewWe are seeking an experienced Senior Secretary to join our team.The successful candidate will be responsible for coordinating meetings, scheduling events, and managing records.This is an exciting opportunity for a skilled administrative professional to contribute to the success of our organization.The ideal candidate will have strong...

  • Medical Office Secretary

    1 day ago

    Karachi, Sindh, Pakistan beBee Careers Full time

    Front Desk Receptionist / Office SecretaryWe are seeking a young, energetic and skilled Front Desk Receptionist / Office Secretary to join our team.The ideal candidate will possess excellent communication skills, be proficient in writing and typing in English, and have a strong background in accounting or marketing.Responsibilities include maintaining...

  • Private Secretary

    4 weeks ago

    Karachi, Sindh, Pakistan Unspecified Full time

    Job DescriptionIndustry: ManagementLocation: KarachiPrivate Secretary / Stenographer: Required for the Director of a Group of Industries. Must have experience in the same role with strong English writing and speaking skills.Manager Coordination & General Affairs: Needed to assist the Director. Experience in the same position is essential. Responsibilities...

  • Personal Secretary

    5 days ago

    Karachi, Sindh, Pakistan beBee Careers Full time

    We are looking for a highly organized and efficient Assistant Manager/Personal Secretary to join our team.Key ResponsibilitiesProvide administrative support to the General Manager, acting as the main point of contact with internal and external clients.Screen and respond to phone calls, distribute correspondence, and manage the diary and schedule meetings and...

  • Administrative Assistant

    5 days ago

    Karachi, Sindh, Pakistan beBee Careers Full time

    A leading organization in Pakistan seeks an experienced Executive Secretary to manage office administrative tasks. The ideal candidate should possess excellent organizational skills, a graduate degree, and sufficient experience in secretarial roles.Job SpecificationsThe candidate must be a graduate with sufficient experience in office secretarial...

  • Front Desk Officer

    54 minutes ago

    Karachi, Sindh, Pakistan Dimensions Office Full time

    Get AI-powered advice on this job and more exclusive features.Direct message the job poster from Dimensions OfficeDimensions Office is a leading office furniture manufacturer in Pakistan, specializing in modern minimal desks, seating solutions, and collaborative working solutions. As the exclusive distributor of Merryfair, one of the world's top office chair...