Assistant Director Administration

3 weeks ago

Islamabad, Islamabad, Pakistan National University of Sciences and Technology (NUST) Full time

Job Description

Qualification & Experience:

Master's in Business Administration (MBA)/MSc in Management / Master in Social Sciences Subjects from HEC recognized university.

OR

  • Armed Forces: Major or Equivalent
  • Minimum 2-4 years' experience in university administration including HR, Transport, Mess Management, Protocol, Event Management, and Accounts in any renowned/recognized university.

Key Responsibilities

Administration & Coordination - CIPS

  • Oversee and coordinate administrative operations at CIPS, ensuring smooth communication and synergy between the departments: Peace and Conflict Studies (PCS) and Peacekeeping Training (PKT).
  • General Administration
  • Coordinate with departmental administrative staff to ensure alignment with CIPS-wide policies and procedures.
  • Facility Management
  • Coordinate with departmental administrations to ensure the efficient allocation and utilization of shared facilities and resources.
  • Liaise with the Works Directorate, ICT, and NUST Administration to address maintenance issues, report damages, and ensure timely repair and upkeep of all facilities.
  • Financial Administration
  • Develop and monitor the centralized administrative budget in coordination with departmental financial officers.

Knowledge/Skills/Abilities

  • Ability to understand problems and take prompt decisions.
  • Ability to get things done efficiently and effectively.
  • Demonstrate ability to manage and motivate a team in a fast-paced dynamic academic/education environment.
  • Demonstrate ability to recruit and retain high-quality administrative staff.
  • Ability to work with multiple priorities simultaneously and handle unexpected situations successfully.
  • Have a flexible approach to work.
  • Create a positive environment through own passion and energy.
  • Commitment to ethical professional practice.
  • Good communication and interpersonal skills.
  • Well conversant with MS Office.
  • Physically fit to perform the duties pertaining to the position.

Terms & Conditions

  • Candidates are required to attach scanned copies of their documents (Academics / Professional).
  • Last education certificate/degree must be attested/verified by HEC.

Candidates may be considered ineligible for the post due to any of the following reasons:

  • 3rd Div in academic career / weak academic profile.
  • NUST employees with less than one year of service with NUST and/or absence of NOC from Head of Institution.
  • In process of pursuing a required degree.
  • Medically unfit.
  • Only selected candidates will be contacted and issued offer letter.
  • Candidates serving in Govt departments, Armed forces may apply after seeking NOC from their respective parent department/organizations.
  • Late / incomplete applications will be ignored.
  • Only short-listed candidates will be considered / called for test / interview and no TA / DA will be admissible.
  • NUST reserves the right to cancel, modify / terminate the recruitment program due to any reason, without notice, at any time.
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