Bid Writer

Client company introduction:

Job description:

To support the Sales team in completing and managing the tender process, ensuring our strategy to win business is clearly articulated in a professional manner. The ideal candidate should have an academic background in creative writing, content writing, or bid writing, with a keen interest in developing a career in bid writing. The role offers potential for promotion.

Duties and Responsibilities:

• Support the team in delivering high standards of work through assisting with tender questions.
• Write tender responses for PQQ and ITTs.
• Follow the company's bid process.
• Identify tender opportunities, source documents, and create breakdowns to share with the team.
• Work on portals and coordinate bid progress with team members.
• Contribute to achieving sales targets through quality submissions that improve conversion ratios.
• Ensure all documents are error-free and professionally presented.
• Develop and maintain an effective information library, liaising with other departments for updates.
• Write and develop bespoke content for tender responses, involving creative writing.
• Collaborate with BDMs to create marketing materials within guidelines, such as event invitations and case studies.
• Manage tender deadlines through diary management, providing regular feedback to stakeholders.
• Stay informed to receive new information proactively.
• Contribute to documents by questioning others to meet client objectives.
• Edit content received to meet standards and tailor to prospect requirements.
• Stay updated on prospects and competitors to ensure responses are bespoke and strategic.
• Deliver timely bespoke documents, editing all content received from the business.
• Coordinate and distribute bids within the team.
• Keep abreast of group ventures, services, competitors, and market trends.
• Identify additional opportunities by understanding client needs.
• Build relationships with colleagues to meet deadlines.
• Motivate others to send content for tenders to achieve deadlines.
• Develop a network of influential internal and external contacts, especially those up for renewal or upcoming opportunities.
• Work with colleagues to understand target clients.
• Set and manage deadlines for information receipt.
• Prepare presentations in various formats.
• Monitor deadlines and communicate status effectively.
• Promote personal development to ensure ongoing sales success, demonstrating willingness to learn and grow.
• Listen openly to different opinions.
• Maintain a professional image at all times.

Target:

• Submit 4 quality tenders, including PQQs, each month.
• Follow up and evaluate submissions monthly with an action plan.

Requirements:

• Bachelor's degree in English, Communications, Marketing, or related field (creative or bid writing preferred).
• Excellent written and verbal communication skills, with confidence in interacting professionally with UK-based clients.
• Strong interpersonal and soft skills; organized, proactive, and detail-oriented.
• Experience in facilities management industry or with UK-based FM clients is advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with tender portals (e.g., Proactis, In-Tend, Contracts Finder).
• Experience with project tracking tools (e.g., Trello, Asana) and document management platforms (e.g., SharePoint, Google Drive) is a plus.

Other Details:

• Experience: 1-2 years
• Work Timings: 12:00pm - 8:00pm (Summer), 1:00pm - 9:00pm (Winter)
• Work Days: Monday - Friday
• Work Mode: Onsite
• Location: Shahrah-e-Faisal, Karachi

Benefits:

• Travel Allowance: 10k
• OPD (10k/year) and IPD after probation
• Friday Lunch
• 20 Annual Leaves (pro-rata)
• 6 Sick Leaves (pro-rata)

About HR Ways:

HR Ways is an award-winning technical recruitment firm helping software houses and IT product companies worldwide find IT talent. We work with over 300 employers, from large SaaS companies to startups, with offices in Dubai, Canada, US, UK, Pakistan, India, Saudi Arabia, Portugal, Brazil, and elsewhere. Join our WhatsApp channel https://shorturl.at/983az or visit www.hrways.co to learn more.