Admin Manager

3 weeks ago

Islamabad, Islamabad, Pakistan Pakngos Full time

Are you a proactive and detail-oriented leader with a passion for education, efficiency, and operational excellence? JAQ Education Trust is seeking an experienced and dynamic Admin Manager to oversee administrative functions, streamline processes, and ensure seamless support for our schools and communities.

About Us:

We are a mission-driven organization committed to providing high-quality, accessible education to out-of-school, and street connected students in Islamabad's katchi bastis. We believe in fostering a collaborative and innovative learning environment for both students and educators.

Requirements

Key Responsibilities:

  • Lead and supervise the Administration Department, ensuring smooth operations at the central office and all Pehli Kiran Schools (PKS).
  • Oversee procurement, asset management, infrastructure maintenance, and logistics as per Trust policies.
  • Ensure timely procurement and distribution of materials to schools and central office, maintaining vendor relationships and inventory tracking.
  • Supervise transportation services, including Trust vehicle management, staff transport facilitation, and student transport coordination.
  • Support finance processes, including budget preparation, expenditure tracking and audits.
  • Manage HR functions such as staff recruitment, personnel records, and policy updates.
  • Oversee data management, including student enrollment, attendance records, and administrative reporting.
  • Conduct monitoring and evaluation of administrative processes, recommending improvements as needed.
  • Prepare and submit monthly, quarterly, and annual reports on all administrative matters.

Required Qualifications:

  • Bachelors or Master's degree in Business Administration, Management, or a related field.
  • Minimum 5 years of relevant experience in administration, operations, or management, preferably in the education or non-profit sector.
  • Strong coordination and management abilities to oversee multiple support functions efficiently.
  • Excellent interpersonal and communication skills with the ability to engage effectively with diverse stakeholders.
  • High level of initiative, problem-solving skills, and adaptability in handling urgent and dynamic challenges.
  • Advanced computer skills, including proficiency in MS Office and reporting tools.
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