Administrative Assistant

3 days ago

Lahore, Punjab, Pakistan Contour Software Full time
About Contour

Contour Software has grown from a dozen people to over 2,000 staff across 3 cities, in less than 14 years.

As a subsidiary of Constellation Software Inc., we are proud to be part of a global enterprise software conglomerate that has grown to become one of the top 10 software companies in the world, with employees and customers in 100+ countries. With a broad-based and ever-growing portfolio of market-leading, vertical-market enterprise solutions covering more than 100 industry domains in predominantly mature markets, CSI's recipe creates the perfect environment for professionals to build fulfilling, long-term careers.

What started as an R&D & Accounting back-office, has progressed into a full-service Global Centre serving all functions and departments, at the divisional as well as operating group/corporate level. Today Contour employees, located in Karachi, Lahore & Islamabad, are serving CSI divisions located in time zones spanning the globe, from Sydney to Vancouver. With the global growth of Constellation as the wind in our sails, we are only just getting started

Who We Are
  • RBRO Solutions is a software company that provides best of breed products to the legal and corporate legal markets. Come work with a modern agile team working with the latest and greatest technologies to ensure that we continue to innovate and remain as one of the top companies in our industry. We are passionate about serving our customers all around the globe with the best technology possible.
  • Our Core Values are: Innovation, Experience, Excellence, Partnership, Balance, Integrity, Diversity, & Gratitude

What To Expect
  • Build your career with a vibrant technology company
  • Be challenged and work in a collaborative team environment
  • Look forward to a competitive salary and medical benefits

Accountabilities & Responsibilities

The Administrative Assistant will report to the President. In this role, you will be providing administrative support, coordination, and management of administrative tasks. In addition, you will have the following responsibilities:
  • Compile invoices/receipts to support credit card expenses then process them in Corcentric.
  • Reconcile the monthly credit card statements then validate against the receipts from various departments.
  • Ensure that expenses are charged accurately to the right GL account and Department and are recorded promptly.
  • Maintain and safekeep our company credit card.
  • Use the company credit card and register it to pay for recurring expenses like software subscriptions and other expenses.
  • Coordinate with the Jonas Accounts Payable (AP) Team and RBRO Team for invoices that need to be processed and paid. Follow up with the AP Team in case of delays in payment.
  • Prepare the initial renewal records including reconciling Salesforce, strategic pricing sheets, and monthly billing sheets, highlighting anomalies for leadership review.
  • Create and analyse requested reports and system records to determine trends and metrics that can be used to advise our tactical processes.
  • Ensure that non-technical case activities are actioned promptly, such as follow-ups.
  • Assist the Jonas Billing Team in completing our Company supplier form if requested by customers and assist in registering RBRO as a supplier in the customer payment portal.
  • Assist in the planning, coordination, and execution of various employee engagement activities and Company events.
  • Assist in preparing Townhall materials particularly related to new hire introductions, Team member shout outs, etc.
  • Assist in booking meeting rooms and arranging catering at the Jonas office during planning sessions, Company events, etc.
  • Act as the Company's point person for office administration and assist the team with their requests including shipping of client laptops, purchasing of office supplies needed for planning, etc.
  • Perform other duties as required.

About The Candidate

Qualifications & Experience

Requirements
  • 1-3 years of work experience as an Admin or Finance Assistant
  • Background in Accounting, Finance, or Business; University or College degree is an asset
  • Strong analytical and problem-solving skills with a solutions-oriented approach to challenges
  • Hands-on experience with a Financial system like QuickBooks or General Plains and MS Office Suite (Excel, Word, Outlook, Powerpoint)
  • Advanced MS Excel skills is an asset (pivot tables, vlookups)
  • Excellent attention to detail, ability to multi-task, and resourceful
  • Excellent verbal and written communication skills and ability to collaborate cross functionally
  • Self-motivated, proactive individual with a can-do attitude
  • Works well under pressure with minimum supervision
  • Able to succeed in an entrepreneurial environment with changing priorities

Competencies

Action Oriented (1)

Time Management (62)

Written Communications (67)

Customer Focus (15)

Process Management

Problem Solving

Exciting Benefits We Offer
  • Market-leading Salary
  • Medical Coverage – Self & Dependents
  • Parents Medical Coverage
  • Provident Fund
  • Employee Performance-based bonuses
  • Home Internet Subsidy
  • Conveyance Allowance
  • Profit Sharing Plan [Tenured Employees Only]
  • Life Benefit
  • Child Care Facility
  • Company Provided Lunch/Dinner
  • Professional Development Budget
  • Recreational area for in-house games
  • Sporadic On-shore training opportunities
  • Friendly work environment
  • Leave Encashment

Disclaimer: At Contour, we attribute our success to the unique contributions of our diverse staff. We're committed to fostering a culture of respect that thrives on the varied perspectives and experiences of all individuals we recruit, employ, promote, and compensate. Since day one, we've adhered to a policy that champions a work environment honoring the worth and dignity of each person while being free from all forms of employment discrimination.

In our continuous effort to promote inclusivity, we extend our commitment to individuals with special needs by providing reasonable accommodations. We actively encourage qualified individuals with special needs to apply for the various openings within our company. Should you require assistance in completing the application process or have any inquiries regarding special facilities, please do not hesitate to contact our HR team. Your unique talents and abilities are welcomed and valued here.
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