Procurement Specialist

3 weeks ago

Islamabad, Islamabad, Pakistan ASK Development Full time

Ministry/Department: Trade Development Authority of Pakistan, Ministry of Commerce

Role Summary:

Assist the department in formulating a consistent approach toward all sourcing, purchasing, tendering activities, and contract administration. The role includes developing and executing procurement strategies.

Duties & Responsibilities:

  • Process purchase requisitions and purchase orders.
  • Prepare RFPs, receive quotations, bids, or proposals, evaluate, and negotiate contract terms in compliance with regulations.
  • Monitor and forecast upcoming levels of demand.
  • Conduct market analysis to secure the best purchasing deals.
  • Ensure proper tracking of requisitions and purchase orders and update the database.
  • Identify new suppliers to maintain healthy competition.
  • Ensure timely delivery of quality goods at the best price.
  • Manage service contracts.
  • Oversee logistics and inventory management.

Area of Expertise:

Professional Skills:

  • Proficiency in EPADs
  • Preparation of Procurement Plans
  • Preparation of Tender Documents (Advertisements, RFP, EOI)
  • Technical & Financial Evaluation of Bids
  • PPRA & EPADs Regulatory Compliance
  • Responding to bidder and stakeholder queries/clarifications
  • Drafting minutes for Procurement and Grievance Response Committees
  • Contract Administration (including open & closed framework agreements)

Administrative Skills:

  • Liaising with Regulatory Stakeholders
  • Administration & Team Management
  • Physical & Digital Data Management
  • Compliance with FBR & PRA

Soft Skills:

  • Team Player
  • Presentation Skills
  • Communication Skills
  • Research & Problem-Solving
  • Adaptability & Attention to Detail
  • Communication Planning
  • Strong Advisory & Negotiation Skills

Qualifications & Experience:

  • Bachelor's Degree (14 years of education in Business Administration, Finance, or related field) with 8 years of post-qualification professional experience in procurement.
  • Master's Degree (16 years of education in Business Administration, Finance, or related field) with 5 years of post-qualification professional experience in procurement.
  • Sound knowledge of PPRA rules and EPADs.
  • Ability to work under pressure with minimal supervision.
  • Proficiency in core IT applications, particularly MS Office (Word, Excel, PowerPoint).
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