Office Admin/Finance Coordinator

3 weeks ago

Rawalpindi Cantonment, Pakistan BI Consultancy Services Full time

We are seeking a highly proactive, detail-oriented, and efficient Office Coordinator to support our executive team and oversee daily administrative functions. This role blends traditional coordination duties with finance-related responsibilities, including billing and invoicing, so a background in finance is essential. The ideal candidate will have strong organizational and follow-up skills, excellent communication, and the ability to manage tasks independently.

Key Responsibilities

  • Follow-Up & Task Management: Track open tasks, deadlines, and communications across departments—follow-up is the most critical skill for this role.
  • Meeting & Calendar Coordination: Schedule and manage internal and external meetings, factoring in time zone differences.
  • Communication Management: Draft and respond to emails, coordinate with clients and vendors, and manage executive correspondence.
  • Office Administration: Maintain organized records, documentation, and support internal operations.
  • Billing & Invoicing: Prepare and send invoices, manage billing cycles, and coordinate with the finance team for reconciliations.
  • Coordination & Workflow Oversight: Act as a bridge between departments to ensure smooth and timely execution of projects.
  • Meeting Support: Take shorthand notes, prepare agendas, and follow up on action items

Qualifications & Requirements

  • Education:
  • Bachelor's degree in Business Administration, Finance/Accounting or similar.
  • Experience with Quickbooks, Stripe, Slack is preferred

Experience:

  • 2–3 years of experience in an office coordination or executive support role, ideally with exposure to finance functions.

Skills:

EXCELLENT FOLLOW-UP SKILLS – Must consistently stay on top of open items and deadlines.

Proficiency in Microsoft Office (Excel & Word), Google Workspace, and project management tools.

Working knowledge of basic billing, invoicing, and financial coordination.

Strong verbal and written English communication skills.

Shorthand skills for note-taking and meeting documentation.

Strong time management and multitasking abilities.

Proactive & detail-oriented, with strong organizational and problem-solving skills.

Tech-savvy and adaptable to new tools and platforms.

Comfortable working during US business hours (Afternoon/Night Shift).

Why Join Us?

  • Performance-based growth opportunities.
  • Work with international clients and gain global exposure.
  • Dynamic, collaborative environment with opportunities for learning and development.
  • Be a key part of a growing firm with a clear path to advancement.
Seniority level
  • Seniority levelEntry level
Employment type
  • Employment typeFull-time
  • IndustriesBusiness Consulting and Services

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