Senior Officer – Supply Chain Operations

3 weeks ago


Karachi, Sindh, Pakistan The Citizen Foundation Full time

The Senior Officer - SC Operations is responsible for creation of SC related documents, record and data management ensuring efficiency, compliance, and seamless coordination between buying unit, W&L section and finance department.

  • Liaise proactively with the buying unit, finance, and warehouse & logistics teams to facilitate timely processing and smooth workflow across all touchpoints.
  • Ensure timely creation and accuracy of all procurement documents as per defined SLAs, including Purchase Requisitions, Requests for Quotation, Comparative Statements, Purchase Orders, Goods Received Notes, and Transfer Orders.
  • Perform meticulous 3-way matching of Purchase Orders, GRNs, and suppliers' invoices to validate transactions and prevent discrepancies. Accounts reconciliation with finance and supplier (if needed).
  • Maintain and update logs, trackers, and relevant systems/tools in real-time to ensure data integrity and traceability.
  • Identify, document, and control discrepancies in transactions, escalating unresolved issues to line management for prompt resolution.
  • Assist in internal and external audits by providing necessary documentation and ensuring compliance with company policies and regulatory standards.
  • Conduct follow-ups with stakeholders and guide users on quality surveys and feedback mechanisms to drive continuous improvement.
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