RFP Writer

Job Description – RFP Specialist

Position Summary

The RFP Specialist plays a crucial role in managing the creation and submission of proposals in response to RFPs, RFIs, and other formal bid requests. This position oversees timelines, coordinates information gathering, collaborates closely with internal teams, and ensures all proposals adhere to client requirements and company standards.

Key Responsibilities: RFP/RFI Management

• Review and interpret RFPs, RFIs, and related documents to determine client needs and expectations.
• Develop detailed proposal schedules and ensure timely completion of deliverables.
• Coordinate contributions from various departments including sales, marketing, legal, and subject matter experts.
• Customize proposals to align with client-specific requirements while maintaining compliance with all submission guidelines.
• Support the development of pricing strategies, ensuring proposals align with business objectives.

Proposal Content Creation

• Write, edit, and proofread proposal content for clarity, precision, and consistency.
• Craft persuasive narratives that effectively showcase the organization's capabilities, strengths, and differentiators.
• Maintain and update reusable content such as templates, case studies, and boilerplate materials.
• Collaborate with subject matter experts to gather technical, legal, and financial content for proposals.

Collaboration & Coordination

• Act as the primary point of contact for all internal inquiries related to RFPs and proposals.
• Engage cross-functional teams to collect necessary information and ensure proposals reflect both client requirements and internal processes.
• Manage internal reviews and secure approvals before final submission.

Submission & Follow-Up

• Oversee timely submission of proposals, ensuring adherence to all delivery formats (online portals, email, physical submission).
• Track and report the status of all RFP responses, keeping leadership updated as needed.
• Address client follow-up requests, providing additional information or clarifications promptly.

Continuous Improvement

• Analyze proposal outcomes and gather feedback to refine future responses and processes.
• Maintain a comprehensive knowledge base of FAQs, client objections, and standard responses to enhance efficiency and proposal quality.

Qualifications
Education

• Bachelor's degree in Business, Marketing, Communications, or a related discipline.

Experience

• 1-2 years of experience in RFP management, proposal writing, or business development.

Skills

• Strong writing, editing, and proofreading skills.
• Excellent organizational and project management capabilities.
• Ability to multitask and thrive under tight deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with proposal management software.
• High attention to detail.
• Strong communication skills for engaging with internal teams and clients.
• Understanding of current trends and best practices in proposal management.

Preferred Qualifications

• Experience using proposal management software tools.
• Background in specific industries (e.g., IT, healthcare, construction) or working with complex, multi-faceted proposal requirements.

Location: College Road, Township, Lahore.

Timing: Night Shift 9:00pm to 6:00am PKT

Job Type: Full-time

Work Location: In person

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