Strategic Support Associate for Director of Security and External Affairs

6 days ago

Islamabad, Islamabad, Pakistan beBee Careers Full time
Job Summary

This role serves as a key support function, facilitating frequent coordination with various stakeholders including government representatives, partners, and other entities.

Key Responsibilities
  • Office Management: Manage day-to-day operations of the Security and External Affairs Cell to ensure seamless routine functions.
  • Correspondence: Draft correspondence on behalf of the DS&EA for matters related to their sphere of duties.
  • Scheduling: Arrange appointments for the DS&EA and coordinate schedules for official visiting delegations/visits.
  • Assignments: Work on assignments/projects delegated by the DS&EA, including preparing meeting minutes.
  • Logistics: Coordinate arrangements during trainings for logistics, accommodation, meetings, workshops, and visiting consultants.
  • Reception and Protocols: Arrange reception and protocols for expatriates as required.
  • District, Provincial, and State Government Support: Support the DS&EA on all matters of external affairs.
  • Training and Development: Participate in professional training and development activities as needed or requested.
  • Foster a Positive Work Environment: Foster a positive, productive, and professional work environment and relationships amongst staff; facilitate productive working relationships between the central office and the field office.
  • Flexibility: Remain flexible and respond to any tasks and assignments deemed necessary by the S&EA Cell.
  • Travel: Travel to site areas to support the DS&EA.
Requirements
  • University degree with at least 3-5 years of relevant experience (media and office management).
  • Strong administrative, communication, organizational, and planning skills.
  • Excellent computer skills in word processing and other MS Office software.
  • Good interpersonal skills.
  • Ability to take initiative.
About This Role

This position requires excellent coordination and organizational skills, with the ability to handle multiple tasks simultaneously.

Working Relationships

The successful candidate will have strong relationships with colleagues, and will be able to maintain confidentiality and professionalism at all times.

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