Administrative Operations Specialist

4 days ago

Lahore, Punjab, Pakistan beBee Careers Full time

Key Responsibilities:

  • Manage day-to-day office operations and facility management, ensuring a safe and efficient work environment.
  • Lead administrative staff, office support teams, and front-desk operations to maintain a high level of service quality.
  • Coordinate with vendors for services such as housekeeping, pantry, security, and maintenance to ensure seamless delivery.
  • Oversee asset management and upkeep of office infrastructure and equipment, maintaining optimal functionality.
  • Monitor inventory of office supplies and initiate procurement as needed to prevent stockouts.
  • Ensure compliance with safety, health, and environmental policies, adhering to regulatory requirements.
  • Support in planning and organizing internal events, meetings, and travel arrangements to enhance team collaboration and productivity.
  • Maintain accurate administrative records, service contracts, and documentation to facilitate smooth operations.
  • Handle employee queries related to administrative services, providing timely and effective support.
  • Assist in budget planning and cost control for administrative functions to optimize resource allocation.
  • Liaise with building management and government bodies for permits and compliance as required to avoid any disruptions.

Requirements:

  • Bachelor's degree in Business Administration, Management, or a related field, demonstrating a solid foundation in business principles.
  • 3-5 years of experience in office administration or facilities management, showcasing expertise in operations and logistics.
  • Strong organizational and multitasking skills, enabling efficient task management and prioritization.
  • Good knowledge of MS Office (Word, Excel, PowerPoint), facilitating effective communication and data analysis.
  • Excellent communication and interpersonal abilities, fostering strong relationships with colleagues and stakeholders.
  • Proven ability to manage vendors and service contracts, ensuring reliable and cost-effective services.
  • Ability to handle confidential information with discretion, upholding the trust and integrity of the organization.

Preferred Skills:

  • Knowledge of procurement processes and facility management systems, enhancing operational efficiency and effectiveness.
  • Experience in event coordination and employee engagement activities, promoting a positive and inclusive work environment.
  • Familiarity with workplace safety and statutory compliance, ensuring a safe and healthy work environment.
Salary

A competitive salary will be offered to the successful candidate, commensurate with their experience and qualifications.

Job Description

This is an exciting opportunity to join our team as an Assistant Manager Administration, where you will play a key role in supporting the smooth operation of our office.

Required Skills and Qualifications

To succeed in this role, you will need to possess a strong educational background, relevant work experience, and excellent communication and interpersonal skills.

Benefits

We offer a range of benefits to our employees, including opportunities for career growth and development, a supportive work environment, and a competitive compensation package.

Others

If you are a motivated and organized individual with a passion for administrative work, we encourage you to apply for this exciting opportunity.

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