Administrative Assistant

4 days ago


Islamabad, Islamabad, Pakistan beBee Careers Full time

Job Overview

We are seeking a highly organized and detail-oriented individual to fill the role of Administrative Assistant. As an essential member of our team, you will be responsible for coordinating various administrative tasks, ensuring seamless day-to-day operations.

Key Responsibilities:

  • Clients' Data Management: Collect and forward students' data for registration purposes.
  • Financial Management: Prepare direct invoicing on SAP (External Bills / Supervisors' Bills).
  • Course Management: Manage Course Offering and Module Appraisal on SAP.
  • Event Planning: Coordinate Event Planning on SAP and Unitime.
  • Student Support: Handle Student Module Booking on SAP and provide assistance during Final Appraisal / Module Results on SAP.
  • Office Administration: Support the Assistant Manager Academics in day-to-day office tasks and provide comprehensive secretarial and clerical support to all staff and management.
  • Support Services: Provide support for PhD & M. Phil Viva Voce Examinations, process student applications, and offer assistance regarding Moellim and SAP-related issues.
  • Admissions Support: Assist the Admissions Department in conducting Admission Tests and perform other duties assigned by the Dean/Director.

Skill Requirements:

  • Communication Skills: Excellent communication and interpersonal skills to interact effectively with faculty members, students, and colleagues.
  • Organizational Skills: Strong organizational and time management skills to prioritize tasks, manage multiple projects, and meet deadlines.
  • Technical Skills: Proficiency in using SAP software for financial management, course management, and event planning.
  • Problem-Solving Skills: Ability to analyze problems, identify solutions, and implement effective strategies to resolve issues.


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