High-Level Executive Support Professional

18 hours ago

Islamabad, Islamabad, Pakistan beBee Careers Full time
About the Role

This is an exciting opportunity to work closely with senior executives and contribute to the success of our organization.

Main Responsibilities
  1. Schedule Management: Coordinate complex schedules, meetings, appointments, travel, and events across multiple time zones.
  2. Executive Support: Provide administrative support to senior executives, handling emails, calls, and other communications as needed.
  3. Meeting Preparation: Prepare agendas, take meeting minutes, and ensure follow-ups are completed.
  4. Travel Planning: Arrange flights, hotels, transportation, and prepare detailed itineraries for both domestic and international travel.
  5. Project Collaboration: Assist in planning, execution, and monitoring of special projects; collaborate with other departments as required.
  6. Confidentiality: Handle sensitive information with integrity and confidentiality.
  7. Financial Management: Track and report executive expenses, process reimbursements, and support budgeting tasks.
  8. Document Creation: Prepare reports, presentations, spreadsheets, and other documents as needed.
  9. Relationship Building: Liaise with internal staff, clients, vendors, and stakeholders on behalf of the executive.
Requirements
  • Bachelor's degree preferred; additional certification in office management is a plus.
  • 3+ years of experience in a similar role supporting C-level executives.
  • Excellent written and verbal communication skills.
  • Strong organizational, time management, and multitasking skills.
  • High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and productivity tools (Google Workspace, Zoom, etc.).
  • Ability to work independently, anticipate needs, and exercise sound judgment.
  • Experience managing confidential and sensitive information.
Desirable Attributes
  • Calm under pressure with a positive, can-do attitude.
  • Proactive problem-solver.
  • Strong interpersonal and relationship-building skills.
  • Flexible and adaptable to changing priorities.
Our Offer
  • Competitive salary and performance-based bonuses.
  • Health benefits, PTO, and other perks.
  • Opportunities for career growth and development.
  • A collaborative and supportive work environment.

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