Programme Coordinator

18 hours ago

Islamabad, Islamabad, Pakistan beBee Careers Full time
Job Title: Programme Coordinator

About the Role:
We are seeking a highly skilled and experienced Programme Associate to join our team. As a key member of the programme team, you will provide administrative and logistical support to ensure the smooth implementation of programmes and projects.

Key Responsibilities:
Provide administrative support to the programme team in the development and implementation of effective programmes consistent with UN Women rules and regulations.
    • Assist in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
    • Provide administrative support to executing partners/responsible parties on routine delivery and reporting of programme-supported activities and finances;
    • Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches, and position papers, in collaboration with the programme team.

Financial Management:
Provide administrative support to the financial management of the programme unit:
    • Create projects in Quantum system, prepare budget revisions, revise project awards and status, and determine unutilized funds and operational and financial close of a project;
    • Prepare non-PO vouchers for development projects;
    • Process payment for consultants as delegated;
    • Create requisitions in Quantum system for development projects;
    • Register good receipts in Quantum system.

Meeting Arrangements:
Undertake all logistical, administrative, and financial arrangements for meetings, workshops, events, and missions;
    • Make travel arrangements for the programme team, including travel requisitions and claims;
    • Draft minutes in meetings as delegated;
    • Assemble briefing materials and prepare presentations in collaboration with the programme team;
    • Organize and coordinate filing of documents and maintain mailing lists.

Mobilization and Training:
Facilitate knowledge building and knowledge sharing by providing administrative support to the organization of trainings for office personnel and partners on programme and operations-related issues.

Competencies:
The ideal candidate should have the following competencies: awareness and sensitivity regarding gender issues, accountability, creative problem-solving, effective communication, inclusive collaboration, stakeholder engagement, and leading by example.

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