Operations Coordinator

23 hours ago

Karachi, Sindh, Pakistan beBeePersonal Full time 250,000 - 450,000
Support Operations Specialist

We are seeking a highly organized and tech-savvy Support Operations Specialist to contribute to daily operations with a strong focus on digitalization, data entry, task management, and document processing.

The ideal candidate will be responsible for coordinating schedules, managing administrative workflows, maintaining data accuracy across various platforms and portals, and providing exceptional support to the team.

Key Responsibilities
  • Digitalization & Data Entry:
    • Digitize paper records and ensure accurate entry of data into company systems.
    • Maintain and update electronic databases, spreadsheets, and filing systems.
  • Scheduling & Calendar Management:
    • Coordinate and schedule meetings, appointments, and events across multiple calendars.
    • Send reminders and follow-ups to ensure timely attendance and preparation.
  • Task & Workflow Management:
    • Track project tasks and deadlines, ensuring all assignments are completed on time.
    • Communicate status updates and escalate issues when necessary.
  • Document Handling & Processing:
    • Prepare, review, and process documents across a range of internal and third-party platforms.
    • Ensure documents are correctly formatted, filed, and securely stored or shared.
  • Administrative Support:
    • Assist with general administrative duties including email correspondence and report generation.
    • Act as a liaison between departments or external contacts as needed.
Requirements
  • Proven experience in a Support Operations role, Administrative Assistant, or similar position.
  • Strong digital literacy, including proficiency in Microsoft Office Suite, Google Workspace, and cloud-based tools.
  • Familiarity with online platforms and portals for document management and scheduling.
  • Excellent organizational and multitasking abilities.
  • High level of attention to detail and accuracy.
  • Strong verbal and written communication skills.
  • Ability to work independently and handle confidential information with discretion.
Preferred Qualifications
  • Experience with task management tools (e.g., Trello, Asana, Notion).
  • Knowledge of document automation or electronic signature platforms (e.g., DocuSign, Adobe Sign).
  • Previous experience in a digital transformation or data-driven role.

This is an exciting opportunity to join our dynamic team and contribute to the success of our organization.

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