Administrative Support Specialist
4 days ago
This role offers an exciting opportunity to work in a fast-paced office environment, providing administrative support to senior management and coordinating various tasks with efficiency.
Key Responsibilities:- Manage front desk operations, ensuring a seamless experience for visitors and employees alike.
- Coordinate logistical support for senior management meetings, appointments, and video calls, including travel arrangements, accommodation, and visa processing.
- Maintain accurate attendance records for admin staff and provide weekly reports to the department head.
- Handle incoming and outgoing mail, courier deliveries, and maintain detailed records.
- Provide administrative support to general managers and directors, including document preparation, editing, and minute taking as needed.
- Liaise between senior management and company employees, facilitating communication and resolving issues promptly.
- Manage projects, organize events as required, and ensure timely completion of tasks.
- Supervise office maintenance and cleaning, ensuring a clean and safe working environment.
- Manage the company vehicle fleet, oversee maintenance, and insurance processes.
To excel in this role, you should possess the following qualifications:
- Bachelor's degree or higher.
- 3-5 years of experience in an administrative role with proficiency in operating PABX systems.
- Experience in business-related travel arrangements and administrative support.
- Familiarity with utility agencies and correspondence with vendors.
- Knowledge of office security, maintenance, and vehicle insurance processes.
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