Executive Support Specialist

5 days ago


Faisalabad City Tehsil, Pakistan beBee Careers Full time
Job Title:

A High-Level Support Specialist

Job Description:

The ideal candidate will provide top-notch administrative support to a senior executive.

Responsibilities:
  • Monitor and respond to the principal's email in a timely manner.
  • Manage phone calls and queries with professionalism.
  • Prepare correspondence on behalf of the principal, ensuring accuracy and attention to detail.
  • Commission work on behalf of the principal, utilizing strong organizational skills.
  • Liaise with staff, clients, and other stakeholders to maintain effective communication.
  • Manage the principal's electronic calendar, ensuring seamless scheduling.
  • Book meetings and events with precision.
  • Arrange travel and create complex itineraries, taking into account various factors.
  • Take minutes during meetings and conferences.
  • Accurately transcribe dictation from the principal.
  • Plan, organize, and execute events with flair.
  • Manage budgets and financial resources effectively.
  • Represent the principal at events and meetings, projecting a positive image.
  • Conduct research on the internet to gather relevant information.
  • Compose reports, summaries, and newsletters that meet high standards.
  • Prepare presentations and papers for meetings, showcasing expertise.
  • Oversee and review filing and office systems to ensure efficiency.
  • Maintain and update websites to reflect the latest information.
  • Produce high-quality documents with speed and accuracy.
  • Sources and procures stationery and office supplies as needed.
  • Manage projects from start to finish, meeting deadlines.


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