Executive Secretary

1 week ago

Islamabad, Islamabad, Pakistan beBee Careers Full time

Job Summary

We are seeking a skilled Administrative Assistant to contribute to the success of our organization. The ideal candidate will possess strong organizational skills, technical expertise, and excellent communication abilities.

Key Responsibilities:

  • Data Management: Collect and forward students' data for registration purposes.
  • Financial Operations: Prepare direct invoicing on SAP (External Bills / Supervisors' Bills) and manage financial transactions efficiently.
  • Course Coordination: Develop and manage course offerings and module appraisals on SAP, ensuring alignment with academic goals.
  • Event Planning: Coordinate events and meetings using SAP and Unitime systems, ensuring seamless logistics.
  • Student Support: Facilitate student module booking, assist with final appraisal and module results on SAP, and provide guidance on SAP-related matters.
  • Administrative Support: Provide general administrative support to the Assistant Manager Academics and ensure efficient day-to-day office operations.
  • Special Projects: Assist with PhD & M. Phil Viva Voce Examinations, student application processing, and other special projects as assigned by the Dean/Director.

Skill Requirements:

  • Communication Skills: Excellent verbal and written communication skills to interact effectively with colleagues, students, and faculty members.
  • Technical Skills: Proficiency in using SAP software for financial management, course management, and event planning.
  • Problem-Solving Skills: Ability to analyze problems, identify solutions, and implement effective strategies to resolve issues.

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