Operations Associate

2 days ago


Lahore, Punjab, Pakistan Xad Technologies LLC Full time

Job Summary:

Xad Technologies LLC seeks an experienced Project Administrator to provide top-notch administrative support to the Management and Project Core Team, driving project success and operational excellence.

Main Job Responsibilities:

  • Delivering exceptional administrative support to the Project Core Team and management.
  • Designing a project governance matrix outlining regular meetings and reviews for the Project Core Team.
  • Coordinating meetings, scheduling travel, and managing office resources for the Project Core Team.
  • Regularly updating and maintaining company databases with precision.
  • Strategic record-keeping in Excel and physical formats, supervising and validating correspondence.
  • Producing regular reports on expenses and office budgets, pinpointing areas for cost reduction.
  • Supporting the Finance department in obtaining chamber letters and facilitating visa-related documentation.
  • Implementing effective leave record management, ensuring timely filing, scanning, and distribution to relevant staff members.
  • Collaboration in preparing timesheets and cross-checking daily attendance registers against leave records.
  • Maintaining accurate DN records and submitting DNs to PR as required.
  • Efficient coordination of letter collection from PR and concurrent circulation amongst team members.
  • Purchasing materials from local suppliers and acquiring grocery and cleaning items as necessary.
  • Digitization of documents, including cash advance requests, travel requests, expense claim forms, and medical claims for all staff members.
  • Secure storage of approved cash advance requests and expenses post-circulation.
  • Additional assignments from Line Managers/Management will be considered.


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