
Administrative Support Specialist
20 hours ago
This role involves providing comprehensive administrative support to the Academics department, encompassing a range of tasks that contribute to the smooth operation of the team.
Main Responsibilities- Data Management: Collect and forward student data for registration purposes, ensuring accurate and timely completion of postgraduate student registrations with the University.
- Invoicing: Prepare direct invoices on SAP (External Bills / Supervisors' Bills) in accordance with established procedures.
- Course Administration: Manage Course Offering and Module Appraisal on SAP, maintaining up-to-date records and facilitating effective course delivery.
- Event Planning: Coordinate event planning on SAP and Unitime, ensuring seamless execution of academic events and activities.
- Student Support: Handle student module booking on SAP, providing essential support to students throughout their academic journey.
- Assistance: Assist faculty members during final appraisal and module results on SAP, promoting collaboration and communication within the department.
- Office Support: Provide day-to-day office assistance to the Assistant Manager Academics, ensuring the efficient management of administrative tasks.
- Secretarial Support: Offer comprehensive secretarial and clerical support to all staff and management, contributing to a productive work environment.
- Viva Examinations: Support PhD & M. Phil Viva Voce Examinations, playing a vital role in the assessment and evaluation process.
- Application Processing: Process student applications, streamlining the admissions process and ensuring prompt responses to applicants.
- Student Support: Provide guidance and support to students regarding Moellim and SAP-related issues, fostering a supportive learning environment.
- Admissions Support: Assist the Admissions Department in conducting admission tests, contributing to the fair and transparent evaluation process.
- Ongoing Tasks: Perform any additional duties assigned by the Dean/Director, demonstrating adaptability and a commitment to supporting the department's goals.
To be successful in this role, candidates should possess excellent organizational and communication skills, as well as the ability to work effectively in a fast-paced environment.
The ideal candidate will have prior experience in administrative roles, with a strong understanding of administrative software and systems.
BenefitsThis role offers a competitive salary and benefits package, including opportunities for professional development and growth within the organization.
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