Administrative Manager Position

9 hours ago

Islamabad, Islamabad, Pakistan beBee Careers Full time
Administrative Manager Position

The primary objective of this role is to oversee and manage all administrative operations, ensuring seamless execution and efficient utilization of resources.

Main Responsibilities:
  • Leadership and Team Management:
    • Spearhead the administration team to foster a productive work environment.
    • Provide support and direction to administrative staff across various functions.
    • Set performance goals and conduct regular evaluations to enhance team effectiveness.
  • Office Management:
    • Oversee daily office operations, facility management, supply procurement, and general office administration.
    • Manage office space allocation to ensure optimal resource utilization.
    • Implement office policies and procedures to streamline administrative processes.
  • Executive Support:
    • Provide administrative support to leadership, including scheduling, managing calendars, and preparing reports.
    • Coordinate travel arrangements, accommodations, and logistics for key personnel.
    • Assist in preparing and reviewing presentations, reports, and corporate correspondence.
  • Communication and Coordination:
    • Act as a liaison for internal and external administrative communications.
    • Facilitate coordination between departments to ensure smooth collaboration.
    • Organize and manage company-wide meetings, workshops, and events.
  • Process Improvement and Efficiency:
    • Identify areas for operational enhancement and implement best practices for efficiency.
    • Establish secure filing, record-keeping, and document management systems.
    • Develop policies and procedures to ensure administrative compliance and effectiveness.
  • Budget and Resource Management:
    • Oversee the administrative budget, ensuring cost control and efficient resource utilization.
    • Manage vendor relationships, negotiate contracts, and oversee service agreements for office supplies and facilities.
    • Monitor office inventory and ensure the availability of essential resources.
  • Fleet and Employee Travel Management:
    • Oversee the management of the company's fleet, ensuring optimal vehicle utilization, maintenance, and tracking.
    • Develop policies for vehicle allocation, fuel management, and driver accountability.
    • Manage employee transportation needs, ensuring cost-effectiveness and efficiency.
    • Coordinate and oversee employee travel arrangements, including flights, accommodations, and local transport.
    • Ensure travel policies are adhered to and optimize travel costs while maintaining employee comfort and productivity.

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