
IT Operations Coordinator
2 days ago
The IT Operations Coordinator will provide high-level administrative support to the CIO/IT Leadership team, ensuring day-to-day operation of the IT department. This role involves managing schedules, coordinating meetings, handling communications, and assisting with IT-related projects and initiatives.
Key Responsibilities:
- Administrative Support
- Manage Google calendar for CIO/IT Leadership, scheduling meetings and prioritizing engagements.
- Prepare agendas, presentations, and reports for meetings.
- Screen calls, emails, and correspondence, responding on behalf of CIO when required.
- Project Coordination
- Assist in tracking IT projects, ensuring timelines and milestones are met.
- Coordinate with team members and external stakeholders for project updates.
- Maintain documentation for IT policies, processes, and compliance requirements.
- Meeting and Event Management
- Organize and schedule IT department meetings, events, and conferences.
- Take meeting minutes, distribute action items, and follow up on task completion.
- Communication and Liaison
- Act as liaison between CIO and internal/external stakeholders.
- Communicate IT-related updates, initiatives, and changes within organization.
- Document and Data Management
- Maintain and organize IT-related documents, ensuring confidentiality and easy retrieval.
- Analyze data for IT reporting and dashboards, assisting in decision-making.
- General IT Support
- Support IT team in organizing meetings and arrangements and internal communications.
- Stay updated on IT tools and systems, supporting and coordinating for basic troubleshooting assistance.
- Manage travel arrangements and expense reports for CIO/IT leadership team.
- Handle ad-hoc tasks and administrative requests as needed.
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