Executive Secretary

**About Our Client**

We are a leading German manufacturer of electric motors and fans.

Job Summary:

• The role involves supporting the APAC team by preparing materials and presentations for meetings, including business development discussions, ensuring all necessary documentation is provided.
• Responsibilities include conducting research and efficiently organizing data for reports and presentations.
• A key part of this role is to prepare meeting agendas, take accurate minutes, and distribute follow-up action items.
• You will provide administrative support, including managing calendars and expense claims for C-Suite/Top Management.
• An additional responsibility is to manage travel arrangements for the APAC team, including flights, visa applications, ground transportation, accommodation, dining, and activities.
• This position requires expat management, including accommodation, schooling, vehicle, and visa matters.
• You will oversee document management, including printing and filing.
• You will also organize events in Singapore and other APAC countries.
• Additional duties may be assigned as needed.

Key Responsibilities:

• Act as a liaison between staff and the IT department regarding IT services and issue logging.
• Manage the office extension line.
• Oversee office equipment and vendor management, including contract renewals.
• Handle procurement of goods and services (e.g., furniture, IT equipment) and manage inventory and assets (local & overseas).
• Manage travel arrangements, including flight and accommodation bookings for the SEA office.
• Assist in coordinating company or staff-related events.
• Cover reception duties as needed.

Requirements:

• Diploma or Bachelor's Degree in Business Administration or a related field.
• At least 2 years of experience supporting C-Suite/Top Management.
• Previous experience as a Secretary or Personal Assistant.
• Proficient in English with the ability to manage C-Suite/Top Management confidently.
• Technologically skilled with strong knowledge of Microsoft Office (Excel – vLookup/Pivot, PowerPoint – Charts/Graphs).