Administrative Support Associate

Office Support Assistant

The Office Support Assistant will play a vital role in ensuring the office environment is clean, organized, and welcoming. This position is responsible for daily office cleaning and dusting, timely preparation and provision of tea and refreshments for staff and guests, and supporting general office upkeep.

• Key Responsibilities:
• Ensure daily cleaning of the office premises, including dusting, sweeping, mopping, and sanitizing common areas.
• Maintain cleanliness of washrooms and ensure necessary supplies (soap, tissue, etc.) are available.
• Regularly clean and maintain meeting rooms, kitchen, and staff workspaces.
• Prepare and serve tea, coffee, and refreshments for staff and guests as required.
• Ensure cleanliness of utensils, crockery, and the kitchen area.
• Open the office on time in the morning and ensure everything is ready before staff arrival.
• Properly close and secure the office at the end of the workday, including lights, fans, and locks.
• Assist in photocopying, scanning, and organizing documents as needed by the staff.
• Support in setting up meeting rooms (arranging chairs, tables, equipment, and refreshments).
• Run small errands within or outside the office, such as delivering documents or collecting supplies.
• Keeper track of cleaning materials and kitchen supplies and inform the designated person when restocking is needed.
• Ensure proper storage of office consumables and maintain their cleanliness.
• Assist in arranging logistics for in-house trainings, workshops, or events (setting up materials, serving refreshments, etc.).
• Welcome visitors and direct them to the appropriate staff member or meeting room.
• Offer water or tea to visitors upon arrival.
• FOLLOW safety and hygiene protocols at all times, especially in food handling and cleaning tasks.
• Report any maintenance or safety issues to the admin or supervisor promptly.

Requirements:

• Minimum middle level school education.

• At least 1–2 years of experience in a similar support or office assistant role.

• Basic understanding of hygiene, cleanliness, and workplace safety.

• Ability to prepare tea/coffee and manage refreshments in a clean and respectful manner.

• Familiarity with office equipment like photocopiers and water dispensers (preferred).

• Trustworthy, punctual, and able to maintain confidentiality.

• Good interpersonal and communication skills.

• Respectful and courteous toward staff and visitors.

• Willing to take the initiative and support team needs when required.

• Demonstrates a responsible attitude toward assigned duties.