Project Support Specialist

7 days ago

Lahore, Punjab, Pakistan beBeeAdministrative Full time
Project Administrator Job Description

The role of the Project Administrator is multifaceted and involves providing administrative support to the Management and the Project Core Team.

  • This includes assisting with various tasks such as organizing meetings, arranging travel, and managing office requirements for the Project Core Team.
  • An additional responsibility of the Project Administrator is to maintain and update company databases ensuring that all records are accurate and up-to-date.
  • The Project Administrator will also be responsible for record-keeping in Excel as well as in physical form controlling and auditing communication of both incoming and outgoing correspondence.
  • A key aspect of this role is preparing regular reports on expenses and office budgets which will provide valuable insights into the team's financial situation.
  • Additionally, the Project Administrator will support the Finance department in obtaining chamber letters and assist in collecting other visa-related documents when required.
  • Ongoing tasks include keeping leave records properly filed scanned and circulated to the relevant staff making timesheets and checking the daily attendance register concerning the leave record.
  • An essential part of this role is maintaining a record of all DNs and managing the submission of DNs to PR accordingly purchasing materials from the market as well as local purchases of grocery and cleaning items.
  • Scanning (DNs letters documents expenses etc.) including cash advance requests travel requests travel expense claim forms and medical claims of all staff storing hard copies of approved cash advance requests and approved expenses after circulation.

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