Administrative Support Specialist

20 hours ago

Lahore, Punjab, Pakistan beBee Careers Full time
Job Title: Administrative Support Specialist

We are seeking a highly committed professional with a strong work ethic and client-oriented approach to fill the position of Administrative Support Specialist. This role requires strong analytical and problem-solving skills, with the ability to work under pressure.

The successful candidate will have a result-driven approach with excellent communication, interpersonal, and negotiation skills. Proficiency in MS Office applications, Windows, and Internet is also essential for this role.

This position involves providing expert guidance and mentorship to Admin Department team members. Ensuring effective administrative support for all stakeholders by monitoring and managing admin department activities continuously is also a key responsibility.

Liaising with government agencies and external partners on administrative matters is an important part of this role. Maintaining accurate attendance and leave records is also an essential responsibility.

The Administrative Support Specialist is responsible for office building maintenance, furniture, water, and power supply systems. Ensuring product/supply standards are met and coordinating repair/maintenance activities as needed is also a critical aspect of this role.

Maintaining positive working relationships with suppliers and vendors to ensure efficient service delivery is vital in this position. Properly maintaining admin-related records for smooth department operations is also a significant responsibility.

Liaising with government agencies like WAPDA, Police, TCS, DHL, TNT, American Express, Chamber of Commerce, Hotels, and contractors is an important part of this role. Managing pool car/rent-a-car provision, bill scrutiny, and distribution to various cost centers is also a key responsibility.

Arranging timely passports, visas, and hotel reservations (local and overseas) is another essential task in this position. Registering and insuring company vehicles, performing maintenance, and providing pool car/rent-a-car services is also a significant responsibility.

Taking initiatives to enhance admin department efficiency and completing tasks assigned by Executive Management is a critical aspect of this role.

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