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Operations Coordinator Specialist

2 weeks ago

Karachi, Sindh, Pakistan beBee Careers Full time

Job Summary:

We are seeking a highly organized and motivated Operations Coordinator to join our team. The successful candidate will be responsible for ensuring the smooth and efficient daily operations of our organization.

Key Responsibilities:
  • Operational Support:
    • Assist in the day-to-day management of operations, ensuring that all business functions run smoothly and efficiently.
    • Coordinate and schedule meetings, appointments, and events for the operations team.
    • Liaise with various departments to ensure that all operational activities are aligned with business goals and objectives.
    • Prepare and maintain operational reports, ensuring accuracy and timeliness.
    • Assist with inventory management, ensuring that supplies and materials are well-stocked and organized.
  • Process Improvement:
    • Collaborate with senior management to streamline and improve operational processes and workflows.
    • Identify inefficiencies in daily operations and suggest improvements to enhance productivity and reduce costs.
    • Assist in the implementation of new systems, tools, and procedures to improve overall efficiency.
  • Communication & Coordination:
    • Act as a point of contact for internal and external stakeholders, ensuring clear communication between departments, clients, and vendors.
    • Provide operational updates and status reports to senior management on a regular basis.
    • Work closely with cross-functional teams to ensure alignment and facilitate effective communication across departments.
  • Project Coordination:
    • Support the execution of operational projects by tracking progress, coordinating resources, and managing schedules.
    • Ensure that project timelines and deadlines are met, and assist in identifying and resolving any potential issues or delays.
    • Help to ensure that project deliverables meet quality standards and that resources are allocated effectively.
    Requirements:
    • Education:
      • Bachelor's degree in Business Administration, Operations Management, or a related field.
      • Additional certifications in operations or project management (e.g., Six Sigma, PMP) are a plus.
    • Experience:
      • 2-4 years of experience in an operations coordination or administrative support role.
      • Experience working in a fast-paced environment, with the ability to handle multiple tasks simultaneously.
      • Strong background in administrative tasks, scheduling, and resource management.
    • Technical Skills:
      • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
      • Experience with project management tools and software (e.g., Asana, Trello, Monday.com) is a plus.
      • Basic understanding of financial management tools (e.g., budgeting and tracking expenses).
    • Soft Skills:
      • Strong organizational and time-management skills.
      • Excellent communication and interpersonal skills, with the ability to work well with cross-functional teams.
      • Problem-solving abilities and attention to detail.
      • Ability to work independently, with a proactive attitude.
      • Strong analytical and decision-making skills.