Board Support Executive

4 days ago

Karachi, Sindh, Pakistan beBee Careers Full time
Responsibilities

The successful candidate will be responsible for assisting the Company Secretary in organizing Board Meetings and its committees.

Key responsibilities include:

  • Preparing agenda and working papers for Board Meetings and its committees, as well as Annual General Meetings (AGMs).
  • Maintaining statutory books, including registers of members, directors, and secretaries.
  • Providing support in compliance matters to meet Corporate Governance standards.
  • Maintaining a current knowledge base of external corporate governance requirements, trends, and key matters of interest for Boards.

The ideal candidate will possess excellent written and oral communication skills, with the ability to contribute to the establishment of internal Company Secretariat procedures, guidelines, and templates.

Additional Responsibilities

In addition to the above, the successful candidate will be responsible for:

  • Organizing and preparing agenda for and taking minutes of Board Meetings and its committees and AGMs.
  • Ensuring that working papers provided by Management are well-formatted and approved prior to dispatch to the Board/Committee members.
  • Preparing and dispatching working papers files to the Board/Committee members.
  • Preparing and circulating minutes, action points, and recommendations of the Board and its Committees' meetings.
  • Following up on all action taken from concerned departments until Management provides its response in writing.
  • Preparing implementation status documents of Board decisions and matters arising from previous Board and Committees' meetings.
  • Maintaining attendance registers of the Board and its Committees' meetings.
  • Preparing Corporate Profiles for Annual and Quarterly Reports.
  • Arranging Director's Trainings in order to comply with Corporate Governance requirements.
  • Effecting transfer and transmission of shares.
  • Re-validating dividend warrants.
  • Stock consolidation, splitting, and issuance of duplicate shares.
  • Reporting on shareholding patterns as per applicable laws, rules, and regulations.
  • Handling unclaimed dividends and undelivered shares as per applicable law, rule, and regulation.
  • Periodic reporting of free float shares to Pakistan Stock Exchange as per applicable law, rule, and regulation.
  • Induction of certificate of leasing in CDS according to Treasury Function requirements.
  • Finalization of dividend reconciliation exercise.
  • Finalization of draft write-up of Annual Report, requiring liaison with CCD.
  • Liaising with company Share Registrar and Shareholders to ensure smooth processing of Share Transfer requests and supervision and control of the department.
  • Excellent written and oral communication skills.

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