Administrative Support Specialist
2 days ago
We are seeking a highly organized and proactive individual to oversee daily office operations, manage administrative tasks, and support the smooth functioning of our organization. The ideal candidate will have strong multitasking abilities, excellent communication skills, and a keen attention to detail.
Key Responsibilities:- Manage general office administration, including document management, record-keeping, and correspondence.
- Coordinate office supplies, inventory, procurement activities, and vendor relationships.
- Assist in scheduling meetings, appointments, travel arrangements, and event planning.
- Maintain and update company databases, files, and records.
- Support HR functions such as employee onboarding, leave tracking, and documentation.
- E nsure compliance with company policies and government regulations.
- Manage office facilities and liaise with service providers and landlords.
- Handle incoming and outgoing communication, including emails and phone calls.
- Prepare reports, presentations, and other administrative documents as needed.
- Bachelor's degree in Business Administration, Management, or a related field.
- Proven experience in an administrative role, preferably as an Administrative Support Specialist.
- Strong organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with integrity.
- Problem-solving skills and ability to work independently or in a team.
- Experience with HR-related tasks.
- Knowledge of office procedures and administrative best practices.
- Familiarity with procurement and vendor management.
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