Highly Skilled Administrative Professional Wanted

17 hours ago

North Nazimabad Town, Pakistan beBeeSupport Full time $60,000 - $70,000
Executive Administrative Support Specialist

We are seeking a highly organized and dynamic professional to support the Firm Owner in an in-house role, providing administrative assistance, communication and correspondence, office organization, team building and professional development, event/meeting and marketing coordination, and travel arrangements.

Key Responsibilities
  • Administrative Support: Assist with organizing attorney emails, updating questionnaires and databases, helping prepare and take detailed minutes for team meetings, editing organizational documents, scheduling personal appointments, and supporting the owner with state and/or city licensing.
  • Communication and Correspondence: Serve as a liaison for team members, manage the CEO's email inbox, and prepare correspondence, communications, and presentations.
  • Office Organization: Oversee the purchase of supplies, maintain inventory, and ensure the office is well-equipped and organized.
  • Team Building and Professional Development: Organize quarterly exercises, develop and maintain professional relationships with senior staff, and conduct research for reports to support continuous improvement and engagement.
  • Event/Meeting and Marketing Coordination: Plan events (such as catering and menus), schedule appointments, create reminders, and coordinate/attend internal and external meetings to ensure smooth operations and manage marketing projects.
  • Travel Arrangements: Manage all aspects of travel for our team, ensuring all trips are well-coordinated, efficient, and in compliance with firm policies.
Qualifications
  • A high school diploma; some college and/or associate's degree or equivalent experience in a similar role preferred.
  • A minimum of 3 years of experience as an Executive Assistant or in a similar administrative role supporting the Owner, C-Suite, or Senior Leadership.
  • Exceptional organizational and time-management skills.
  • Experience handling confidential information and adhering to strict deadlines.
  • A valid Driver's license and a well-maintained vehicle.
  • Strong communication and interpersonal skills.
  • Ability to multitask and prioritize tasks effectively.
  • Proficiency in Microsoft Office applications, including Outlook, PowerPoint, Word, and Excel.
Benefits
  • Competitive salary and benefits package.
  • Opportunity to work with a dynamic team and contribute to the growth and success of the organization.
  • Professional development opportunities and training.
  • A collaborative and supportive work environment.
Others
  • This is a full-time position.
  • The ideal candidate will be flexible and able to adapt to changing priorities and deadlines.

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