Procurement Officer UNDP Careers

2 days ago


Islamabad, Islamabad, Pakistan Vacancies Full time
Company Overview

The United Nations Office on Drugs and Crime (UNODC) Country Office for Pakistan (COPAK) is responsible for assisting Pakistan through its Country Programme (CP - 3) 2022-2025, with a focus on Illicit Trafficking and Border Management, Criminal Justice, Drug Demand Reduction, and Counter Terrorism.

Job Description

Assignment Objective

The objective of the position is to conduct procurement under the Country Programme as part of the Procurement Unit, ensuring compliance with the UN regulatory frameworks for procurement and financial rules and regulations.

The Assistant Procurement Officer will report to the Procurement officer.

Duties And Responsibilities

  • Support Procurement officer to ensure compliance of procurement activities with UN/UNODC rules, regulations, policies, and strategies.
  • Support Procurement Officer in timely and duly preparation of the procurement plans for the office and monitoring of its implementation.
  • Monitoring and control of procurement processes including issuance of RFQ, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UN rules and regulations.
  • Conduct procurement cases from start to end under the supervision of the procurement officer.
  • Management of procurement contracts.
  • Implementation of the internal control systems which ensures that purchasing data is safeguarded and records are retained as per policy.
  • Development of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
  • Close collaboration with other team members to ensure delivery of services and goods that meet requirements and responsiveness to changing circumstances.
  • Timely identification of potential bottlenecks and issues. Preparation of documents for submission of:
    • Prior Approvals
    • Import Tax exemptions
    • Sales tax Exemptions
    • Staff Vehicle registrations and De-registrations
    • Export Permissions of Personal Effect and HHG
  • Follow-up and closure of exemption case with handover of certificates to respective entities.
  • Follow up on delivery of goods and services and negotiate with vendors as appropriate.
  • Creation of purchase orders (PO) and contracts and placement of orders.
  • Updating COPAK procurement records.

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