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High-Level Support Specialist

2 weeks ago

Islamabad, Islamabad, Pakistan beBee Careers Full time
Executive Assistant to Director of Security and External Affairs

This role requires a highly organized individual who can provide exceptional support to the Director of Security and External Affairs. The primary responsibilities include:

  • Managing the day-to-day operations of the Security and External Affairs Cell, ensuring seamless coordination with PRIDE/IRC, government officials, partners, and other stakeholders.
  • Drafting correspondence on behalf of the Director, covering various issues within their scope of duties.
  • Coordinating appointments for the Director and scheduling meetings for official visiting delegations.
  • Working on assignments and projects delegated by the Director, including preparing meeting minutes and reports.
  • Ensuring smooth logistics, accommodation, and protocol arrangements for trainings, workshops, and visiting consultants.
  • Providing reception and protocol services for expatriates as required.
  • Liaising with District, Provincial, and State Government departments on matters related to external affairs.
  • Participating in professional development activities to enhance skills and knowledge.
  • Fostering a positive work environment, promoting productive relationships amongst staff, and facilitating collaboration between the central office and field office.
  • Being flexible and responsive to tasks and assignments deemed necessary by the S&EA Cell.
  • Traveling to site areas to support the Director.

The ideal candidate will possess a university degree and 3-5 years of relevant experience in media and office management. Strong administrative, communication, organizational, and planning skills are essential, along with excellent computer skills in word processing and MS Office software. Good interpersonal skills and the ability to take initiative are also crucial.

This role reports directly to the Director of Security and External Affairs and is based in Islamabad, Pakistan.