Administrative Services Director

2 days ago

Karachi, Sindh, Pakistan beBeeOperations Full time 9,000,000 - 12,000,000
Job Overview

The role of Senior Operations Manager is a leadership position that oversees all administrative functions at an organization. This includes managing facilities, office operations, security, fleet management, travel logistics, and other administrative support services.

Key Responsibilities:
  • Lead the administration team to ensure effective operational support across all units.
  • Develop and implement policies, procedures, and SOPs aligned with organizational goals and compliance requirements.
  • Manage vendor contracts, lease agreements, and service-level agreements for best value and compliance.
  • Supervise administrative staff and build capacity for efficient and responsive service delivery.
  • Ensure transparency, accountability, and value-for-money principles in procurement.
  • Develop and enforce procurement policies, procedures, and compliance frameworks in line with donor regulations and organizational policies.
  • Oversee the procurement planning process, tendering, bid evaluation, vendor selection, contract negotiations, and vendor performance monitoring.
  • Ensure cost efficiency, timeliness, and quality in procurement of goods and services.
  • Build and maintain a robust vendor database and strategic supplier partnerships.
  • Implement and upgrade the ERP system to integrate administration, procurement, and other business functions.
Required Qualifications & Experience:
  • Master's degree in Business Administration, Supply Chain Management, or related field.
  • Minimum 4 to 5 years of progressive experience in Administration and Procurement, with at least 3–5 years in a senior management or head-of-department role.
  • Proven experience in procurement management, vendor negotiations, and compliance (experience with donor-funded projects preferred).
  • Hands-on experience in ERP implementation/management.
  • Strong leadership, people management, and communication skills.
  • Demonstrated ability to establish systems, processes, and SOPs.
  • High level of integrity, accountability, and organizational commitment.

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