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Bid Writer

2 weeks ago

Karachi, Sindh, Pakistan HR Ways Full time $40,000 - $60,000 per year

Client company introduction:

A UK-based facilities management company with 300 employees and 10 years of experience.


Job description:

To support the Sales in the completion and management of the tender process, ensuring our strategy to win the business is clearly articulated in a professional manner. An Ideal Candidate must have an academic background in creative writing, content writer, bid writer with a keen interest in developing a career within this field of bid writing- the role has the potential to a promotion.

Duties and Responsibilities:

  • To deliver high standards of work through supporting others to complete tender questions

  • Write tender responses within the PQQ and ITTs

  • Follow the Companies Bid Process

  • Find tender opportunities, source documents and read to create breakdowns to share with your team
  • Be able to work on portals and co-ordinate the progress of your bid with your team
  • To help in the achievement of the sales target through quality submissions which improve our conversion ratio from submission to success
  • Ensure all documents are free from errors in grammar and professionally represent
  • To develop an effective library of information and liaise with other departments to keep this updated
  • To write and develop content for tender responses which are bespoke to the target market and involves creative writing
  • To work with BDMs to create marketing activity to fit within guidelines e.g. invites for events and case studies
  • Set and achieve tender deadlines by diary management Ensure all stakeholders receive regular feedback and advance notice of upcoming activity
  • Ensure you are known so new information is sent to you without having to ask
  • Contributes to documents by questioning others against the client objectives
  • Edit all content received to ensure meets standards and is bespoke to each prospects requirements
  • Be up to date with our prospects and competition to ensure responses are bespoke and deliver our strategy clearly
  • Deliver on time bespoke documents, editing all content received from the business
  • Responsibility of compiling and distributing bids within the team
  • Keep up to date with group business ventures and services, competitors, relationships with customers, clients and suppliers, market evolution
  • Help identify additional opportunity by getting to know client requirements
  • Builds relationships with colleagues to call upon if required to achieve a deadline

  • Achieve deadlines by motivating others to send content for tenders

  • Target and develop a network of influential internal and external contracts ones that are up for renewal and upcoming

  • Work with colleagues to fully understand our target clients

  • Set all deadlines for information to be received and managing these deadlines

  • To prepare presentations in a number of formats

  • Know at all times where we are against deadlines and communicate accordingly
  • To actively promote your own development to ensure ongoing sales success but you must show willingness to learn and grow in the organization
  • Demonstrate an open mind by listening to people with different opinions

  • Promote a professional image at all time

TARGET:

  • 4 quality tenders including PQQs to be submitted a month

  • Follow up and debrief evaluation on a monthly basis with action plan

Requirements:

  • Bachelors degree in English, Communications, Marketing, or a related field (creative or bid writing background preferred).
  • Excellent written and verbal communication skills must confidently interact with UK-based clients in a professional manner.
  • Strong interpersonal and soft skills; must be organized, proactive, and detail-oriented.
  • Prior experience in the facilities management industry or with UK-based FM clients is a strong advantage.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with tendering portals (e.g. Proactis, In-Tend, Contracts Finder) is preferred.
  • Experience with project tracking tools (e.g. Trello, Asana) and document management platforms (e.g. SharePoint, Google Drive) is a plus.

Other Details:

Experience: 1-2 years

Work Timings: 12:00pm 8:00pm (in Summers) and 1:00pm 9:00pm (in winters)

Work Days: Monday- Friday

Work Mode: Onsite

Location: Shahrah-e-Faisal, Karachi

Benefits:

  • Travelling Allowance 10k

  • OPD (10k per year) and IPD - After probation

  • Friday Lunch

  • 20 Annual Leaves (pro-rata basis)

  • 6 Sick leaves (pro-rata basis)


About HR Ways:

HR Ways is an Award winning Technical Recruitment Firm helping software houses and IT Product companies internationally and locally to find IT Talent. HR Ways is engaged by 300 Employers worldwide ranging from worlds biggest SaaS Companies to most competitive Startups. We have entities in Dubai, Canada, US, UK, Pakistan, India, Saudi Arabia, Portugal, Brazil and other parts of the world. Join our WhatsApp Channel stay updated or visit to know more.