Procurement Officer

18 hours ago

Pakistan AKDN Full time 400,000 - 600,000 per year
The Aga Khan Trust for Culture (AKTC) focuses on the physical, social, cultural and economic revitalisation of historic urban environments. Its programmes include: the Aga Khan Award for Architecture; the Aga Khan Historic Cities Programme; the Aga Khan Music Initiative; the Aga Khan Music Awards; the on-line resource ; the Aga Khan Program for Islamic Architecture at Harvard University and the Massachusetts Institute of Technology; and the Aga Khan Museum in Toronto, Canada.
  • Education: 16 of Year of Education with major in procurement, supply chain, business administration, Management, or a related field from a reputable institution.
  • At least 3-5 years of relevant experience. Advanced expertise in MS Excel is essential and having experience in working with donor agencies will be an added advantage.
  • Familiarity with accounting software is an added advantage.
Skills and Abilities:
  • Strong organizational and time-management skills.
  • Strong understanding of public procurement rules PPRA and donor regulations.
  • Excellent communication and interpersonal abilities.
  • Strong knowledge of procurement policies, donor regulations, and local market conditions.
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Ability to multitask and work under minimal supervision.
Additional Information:
  • The position is based in Gupis.
  • This is a local posting only.

Role Summary:

The Procurement Officer will responsible for managing procurement activities to ensure timely, cost-effective, and compliant acquisition of goods, works, and services in accordance with organizational policies, donor regulations, and best practices.

Responsibilities: 

Procurement Planning

  • Assist in the development and implementation of annual procurement plans.
  • Consolidate procurement requests from project and prepare procurement schedules.
  • Ensure alignment of procurement activities with project timelines and budgets.

Compliance & Documentation

  • Ensure all procurement activities comply with organizational policies and donor requirements.
  • Maintain accurate and complete procurement records, contracts, and supplier databases.
  • Prepare procurement reports and ensure proper documentation for audits.

Contract Management

  • Draft, review, and manage procurement contracts and service agreements.
  • Monitor supplier performance to ensure adherence to contractual terms, quality standards, and delivery schedules.
  • Resolve disputes and escalate issues as required.

Coordination & Communication

  • Work closely with project managers, finance, logistics, and other departments to ensure smooth procurement processes.
  • Liaise with external vendors and service providers to negotiate best value for money.
  • Provide guidance and support to staff on procurement procedures.

Risk Management & Ethics

  • Identify potential risks in procurement processes and recommend mitigation measures.
  • Ensure transparency, fairness, and accountability in all procurement activities.
  • Adhere to the organization's code of conduct, ensuring zero tolerance for fraud and corruption.

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