Executive Coordinator to CEO

4 days ago

Lahore, Punjab, Pakistan Grand City Full time 1,200,000 - 3,600,000 per year

Key Responsibilities:
Executive Support & Calendar Management:

  • Manage and maintain the CEO's schedule, including appointments, meetings, travel itineraries, and personal obligations
  • Anticipate CEO's needs and prepare necessary materials in advance (briefs, reports, agendas)
  • Screen and prioritize incoming communication (emails, calls, documents), flagging urgent matters for immediate attention
  • Draft, review, and proofread official correspondence and take minutes of meeting.

Stakeholder Coordination & Communication:

  • Act as the first point of contact for internal teams, clients, vendors, and external partners
  • Represent the CEO professionally and ensure timely responses to queries and requests
  • Maintain effective communication and coordination between departments, aligning actions with the CEO's directives
  • Assist in managing relationships with senior executives, board members, and high-level stakeholders

Project Management & Task Follow-up:

  • Track progress on tasks delegated by the CEO to various departments and ensure timely completion
  • Prepare periodic status reports, project updates, and meeting summaries
  • Coordinate and support the execution of strategic initiatives led by the CEO
  • Maintain a system for tracking deadlines, deliverables, and key milestones

Travel & Event Planning:

  • Plan and coordinate domestic and international travel arrangements including visa processing, hotels, and logistics
  • Organize off-site meetings and corporate events.

Confidentiality & Office Management:

  • Handle sensitive information with the utmost confidentiality and professionalism
  • Ensure the CEO's office runs efficiently, with updated files, documents, and support systems
  • Collaborate with HR, Admin, and other departments when needed for executive matters

Key Requirements:

  • Bachelor's degree
    in Business Administration, Management, or a related field (
    Master's degree preferred
    )
  • 3–5 years of experience
    in a similar role, preferably supporting C-suite executives
  • Strong organizational skills with the ability to handle multiple tasks and prioritize under pressure
  • Excellent
    verbal and written communication skills
  • High proficiency in
    MS Office
    (Word, Excel, PowerPoint, Outlook); familiarity with productivity tools like Notion, Trello, or Google Workspace is a plus
  • Ability to maintain discretion, professionalism, and integrity in handling confidential matters
  • Self-driven with a high level of initiative and attention to detail
  • Strong interpersonal skills and the ability to build relationships across all levels of the organization

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