Executive Assistant

1 week ago

Lahore Cantt Gpo, Pakistan Carbon Reprographics Full time 1,200,000 - 1,920,000 per year

Executive Assistant (Hybrid)

Only apply if you have proven hybrid work experience (on-site + remote) — no exceptions.

We're hiring a highly skilled, proactive, and tech-savvy Executive Assistant to support day-to-day operations across leadership and teams. This role demands high initiative, independent execution, and comfort operating in a fast-paced environment.

Key Responsibilities

  • Task Execution: Execute assigned tasks promptly and accurately.
  • Tools Proficiency: Power user of Microsoft Office, Google Workspace, and Notion (must).
  • Adaptability: Research independently, learn fast, and implement solutions without step-by-step guidance.
  • Multitasking & Deadlines: Juggle multiple priorities and consistently meet deadlines.
  • Relentless Follow-ups: Track open items and drive them to closure.
  • Email & Communication: Draft polished, professional emails and manage multi-thread follow-ups.
  • Client Interaction (Foreign Clients): Communicate fluently with international clients via calls/Zoom; handle time-zone coordination and professional etiquette.
  • Team Coordination (Hybrid):
  • Run regular team meetings/standups (virtual and on-site as needed).
  • Check progress against tasks, KPIs, and deadlines; escalate blockers.
  • Coordinate day-to-day tasks with team members; maintain action trackers.
  • Track attendance, task performance, and hold stakeholders accountable.
  • Meetings: Manage calendars, schedule cross-time-zone meetings, prepare agendas, and take action-oriented minutes.
  • Confidentiality: Handle sensitive information with absolute discretion.
  • Time Management: Prioritize effectively without reminders.
  • Problem Solving: Think clearly and act independently under pressure.

Requirements — Non-Negotiable

  • Hybrid Experience: Prior experience working in a hybrid setup (onsite + remote).
  • Experience: 5+ years in an assistant or executive support role.
  • Foreign Client Experience: Proven history working with international/foreign clients; strong cross-cultural communication.
  • Tools: Proficiency with Microsoft Office, Google Workspace, Notion, Zoom, Slack, and task/project trackers.
  • Self-Starter: Minimal hand-holding; able to contribute immediately.
  • English Fluency: Strong verbal and written English.
  • Autonomy & Pressure: Operates without constant supervision; meets tight deadlines calmly.
  • Time-Zone Flexibility: Comfortable with limited overlap windows for foreign clients.

Qualifications

  • Solid track record supporting senior leaders/teams in hybrid environments.
  • Daily-use proficiency in Notion is a major plus.
  • Exceptional communication, organization, and time-management skills.
  • Thrives in a fast-changing, remote-plus-onsite culture.

Do Not Apply If

  • You have never worked in a hybrid role.
  • You require extensive training or onboarding.
  • Your spoken English is weak.
  • You struggle to operate independently under high-pressure deadlines.

How to Apply: Your application must clearly list hybrid roles, foreign client exposure, and examples of team coordination (meetings, progress checks, daily task management).

Job Type: Full-time

Pay: Rs50, Rs80,000.00 per month

Work Location: In person

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