Accounts and Student Affairs Manager

5 days ago

Rawalpindi, Punjab, Pakistan Sensei Academy (Pakistan) Full time 300,000 - 600,000 per year

An
Accounts and Student Affairs Manager at an O and A'levels educational institution in Bahria Town, Rawalpindi.

Location: Bahria Town Phase 7, Rawalpindi

Timings: 4 pm to 8 pm

Days: Monday to Saturday

Responsibilities

  1. Accounts & Financial Management

  2. Billing & Invoicing: Generate and issue timely tuition fee invoices to all students across all three campuses.

  3. Fee Collection: Track and record all incoming payments, manage follow-ups on outstanding fees, and reconcile bank statements.
  4. Petty Cash & Expense Management: Manage and record day-to-day academy expenses and petty cash, ensuring accurate documentation.

  5. Reporting: Prepare basic monthly financial summaries for management.

  6. Student Affairs & Admissions

  7. New Admissions: Handle the entire admissions process, from initial inquiry and registration to student orientation and record creation.

  8. Student Data Management: Maintain a comprehensive and confidential database of all 100+ students, including personal details, academic history, and contact information.

  9. Academic Records: Systematically record, track, and report student marks, attendance, and performance data from faculty, generating periodic performance reports for management and parents.

  10. Parent Communication & Coordination

  11. Primary Contact: Serve as the main administrative liaison between the academy and parents for all non-academic inquiries.

  12. Correspondence: Manage and coordinate regular communications with parents regarding fees, attendance, performance reports, and general academy announcements (via email, SMS, or calls).

  13. Query Resolution: Efficiently and professionally handle and redirect parent and student queries to the appropriate staff members.

  14. General Administration

  15. Resource Management: Manage and coordinate the distribution of basic administrative and student resources across the three campuses.

  16. Office Organization: Maintain an organized and efficient Head Office environment and filing system.

Qualifications & Skills

  • Bachelor's degree in Business Administration, Finance, Commerce, or a related field.
  • Proven experience (1-3 years) in a similar administrative, accounts, or student affairs role, preferably within an educational institution.
  • Exceptional organizational skills and a high attention to detail.
  • Proficiency in Microsoft Excel/Google Sheets is mandatory for accounts and data management.
  • Excellent written and verbal communication skills in English and Urdu.
  • A professional, friendly, and empathetic demeanor when dealing with students and parents.
  • Familiarity with the O'Levels/A'Levels system is a plus.
  • Must be based in Rawalpindi/Islamabad and available to work from the Bahria Town Phase 7 Head Office.

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