Contract Specialist

Are you a problem solver and a fast learner? Would you enjoy working in a fast-paced, entrepreneurial environment? Do you want to be part of a diverse and driven team striving for excellence? If the answer is yes, then keep reading

Who We Are:

Atheneum is a leading global insights platform servicing various clients including distinguished strategy consulting firms, renowned investment houses and well known global corporations. Our mission is to provide faster insights to empower our clients' decision making. Through our AI capabilities we accelerate the decision-making of our clients by connecting them to the world's top professionals and industry leaders.

Atheneum is growing rapidly, with 500+ professionals in 11 offices across the US, South America, APAC and EMEA.

We are seeking a highly organized and detail-oriented Contract Administrator with at least 2 years of experience to manage contract processes, ensure compliance with internal policies, and support cross-functional teams in contract and vendor management. The ideal candidate will demonstrate strong communication skills, a proactive approach to problem-solving, and the ability to collaborate effectively with internal and external stakeholders.

Duties:

Contract Management:

• Draft standardized contracts using company templates under a supervision of Legal team.
• Ensure all client and vendor contracts are signed in accordance with internal guidance and approval procedures for pricing and terms.
• Create and maintain accurate account records in the company's platform, contract management and CRM systems.
• Administer contracts on the company register, ensuring records are up-to-date and accurate.
• Interact with internal (Business Development Managers) and external (clients, vendors) stakeholders on matters related to contract drafting and execution.
• Monitor contract expirations, notify internal employees of upcoming expirations, and provide monthly reports on non-extended contracts.
• Analyse contract records to support CRM initiatives.
• Update the company's do-not-contact list as required.

Vendor Management:

• Ensure all external vendors provide the required set of onboarding documentation at the pre-contract stage.
• Assist in completing Know Your Customer (KYC) forms and conducting vendor due diligence for clients and vendors.
• Collaborate with the Compliance & Legal team to certify vendors and maintain the preferred vendor list.

Additional Responsibilities
:

• Assist the Accounting team with invoicing-related tasks.
• Provide support for ad-hoc requests from the Compliance & Legal team.

Requirements:

• Bachelors or Master's Degree in Business Administration, Law, Finance, Accounting, or a related field.
• Minimum of 2 years of relevant experience in contract administration or a related field.
• Familiarity with KYC and vendor due diligence processes is a strong advantage.
• Strong willingness to engage in self-learning and professional development.
• Proficiency in Microsoft Excel for data analysis and reporting; experience with CRM or contract management software (e.g., HubSpot, SalesForce, DocuSign, Coupa or others) is highly desirable.

Soft Skills:

• Exceptional attention to detail.
• Ability to respond promptly to emails and maintain clear, professional written communication.
• Flexibility to adapt to varying needs and priorities.
• Capability to review contracts and make non-legal edits as needed.
• Strong organizational skills to manage multiple tasks and interact effectively with various stakeholders within the organization.
• Collaborative team player with a commitment to supporting cross-functional teams.
• Ability to work independently, proactively identify challenges, implement solutions, and take ownership of processes.
• Work from 11:00 to 20:00 Pakistan time 5 days a week
• The role is associated with Compliance & Legal department
• Fluency in English is essential, fluency in additional languages is highly desirable.

What We Offer:

• Company sponsored team events
• Health insurance
• EOBI (Employee Old Age Benefit Insurance)
• Provident Fund
• Internal SWAP program
• Training and mentorship program

Here at Atheneum, diversity and inclusion is not just part of our culture, it is ingrained in our DNA. We do not discriminate in any way when assessing applications.