Executive Secretary

Key Responsibilities

• Executive Support & Calendar Management:
  Complex and dynamic scheduling for [Executive Title]. Manage calendars, coordinate high-level internal and external meetings, and arrange travel itineraries (both domestic and international). Act as a gatekeeper and strategic partner in time management.
• Communication & Liaison:
  Serve as the primary point of contact between the executive and internal staff, external partners, clients, and the board of directors. Draft, proofread, and prepare professional correspondence, reports, and presentations. Handle confidential information with utmost discretion.
• Meeting & Event Coordination:
  Prepare agendas, compile briefing materials, take precise minutes, and ensure follow-up on action items for executive meetings, including Board of Directors meetings. Assist in coordinating company events and off-sites.
• Document & Project Management:
  Maintain an efficient filing system (physical and digital). Prepare expense reports and assist with budget tracking. Provide light project management support for key initiatives, ensuring deadlines are met.
• Office Efficiency:
  Streamline administrative processes. Act as a cultural ambassador, fostering a positive and professional atmosphere within the executive office and across the company.

What You Bring (Qualifications)

• Experience:
  Minimum of [e.g., 5+] years of proven experience as an Executive Secretary, Executive Assistant, or similar role supporting C-level executives.
• Technical Proficiency:
  Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace. Experience with virtual meeting platforms (Zoom, Teams) and comfort learning new software.