Executive Secretary

3 days ago

Karachi, Sindh, Pakistan Emirates Talent Solution Full time


Position Title: Executive Secretary Property Development

Industry: Property Development & Real Estate

Location: Karachi, Pakistan

Employment Type: Full-Time

Job Overview:

Emirates Talent Solution is hiring a proactive and highly organized Executive Secretary for a reputed property development company based in Karachi. The ideal candidate will have excellent administrative, communication, and coordination skills, with the ability to support senior executives in a fast-paced, professional real estate environment.

Key Responsibilities:

Executive & Administrative Support

  • Manage executive calendars, meetings, and daily schedules efficiently

  • Draft, edit, and prepare business reports, project presentations, and official correspondence

  • Maintain structured filing systems and handle confidential project documents

Communication & Coordination

  • Act as a point of contact between the executive team, internal departments, and external stakeholders (consultants, brokers, investors)

  • Coordinate travel arrangements, meetings, and site visits for senior executives

  • Ensure timely communication flow across all project and business teams

Meetings & Event Support

  • Organize internal meetings, project briefings, and corporate events

  • Prepare meeting agendas, record minutes, and track action points

  • Ensure all necessary materials and logistics are arranged beforehand

Confidentiality & Professionalism

  • Handle sensitive company and project information with utmost discretion

  • Manage confidential agreements, legal contracts, and critical business documents securely

Office & HR Assistance

  • Oversee office administration needs and basic operational support

  • Assist HR with new employee onboarding, document preparation, and general coordination

Requirements:

  • Bachelor's degree in Business Administration, Secretarial Studies, or a related field

  • 5 - 7 years of experience in an executive support or secretarial role (required)

  • Prior experience in property development, real estate, or the construction industry (preferred)

  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

  • Excellent written and verbal communication skills in English (Urdu fluency is a plus)

  • Ability to multitask, prioritize effectively, and work independently under pressure

  • Strong organizational skills, attention to detail, and a high level of professionalism


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