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Executive Secretary

2 weeks ago

Karachi, Sindh, Pakistan Telec Group of Companies Full time

Job description:

Executive Support:

  • Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.

Communication Management:

  • Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.
  • Draft and proofread correspondence, reports, and presentations on behalf of executives.
  • Document Management:
  • Maintain and organize electronic and physical files, ensuring easy retrieval of information.
  • Assist in the preparation and distribution of reports, presentations, and other documentation as needed.

Meeting Coordination:

  • Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.
  • Ensure follow-up on action items and deadlines resulting from executive meetings.
  • Confidentiality and Discretion:
  • Handle sensitive and confidential information with the utmost discretion and professionalism.
  • Maintain a high level of confidentiality in all executive matters.
  • Office Administration:
  • Oversee general office operations to ensure efficiency and functionality.
  • Order and maintain office supplies and equipment.
  • Task Prioritization:
  • Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.

Qualifications:

  • 10+ years of experience as an Executive Secretary or similar role.
  • Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
  • Strong organizational and multitasking skills.
  • Exceptional communication and interpersonal abilities.
  • Proficiency in office software (e.g., Microsoft Office Suite).
  • High level of confidentiality and discretion.
  • Detail-oriented and capable of maintaining accuracy under pressure.
  • Excellent time management and prioritization skills.