Proposal Writer

2 weeks ago

Lahore, Punjab, Pakistan Web Applications & Data Integration Company Full time 900,000 - 1,200,000 per year

Job Title: RFP Specialist

Job Type: Full-time ~ Night shift

Job Summary

We are looking for a detail-oriented and organized RFP Specialist to lead the end-to-end process of preparing and submitting responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and other formal bid requests. This role is critical in ensuring high-quality, timely, and compliant proposal submissions that align with both client expectations and company standards. You'll collaborate with cross-functional teams to gather content, manage timelines, and craft compelling proposals that showcase our strengths and capabilities.

Key Responsibilities

RFP/RFI Management

  • Review and interpret RFPs, RFIs, and related bid documents to understand client needs and submission requirements.
  • Create and manage proposal timelines, ensuring all deliverables are met on schedule.
  • Coordinate input from departments including sales, marketing, legal, and subject matter experts.
  • Tailor each proposal to align with the client's specific needs and compliance requirements.
  • Support pricing strategy development in line with company goals.

Proposal Content Development

  • Draft, edit, and proofread proposal content for clarity, consistency, and persuasiveness.
  • Develop strong narratives that communicate the company's value proposition and differentiators.
  • Maintain and update a library of proposal templates, case studies, and reusable content.
  • Collaborate with SMEs to gather technical, financial, and legal details.

Cross-functional Collaboration

  • Act as the primary internal point of contact for all RFP-related matters.
  • Work closely with internal stakeholders to ensure content accuracy and strategic alignment.
  • Manage internal review and approval workflows prior to submission.

Submission & Follow-up

  • Submit proposals on time via the appropriate channels (online portals, email, or physical delivery).
  • Track the progress and outcomes of submitted proposals, reporting updates to leadership.
  • Handle post-submission queries and provide any additional information requested by clients.

Continuous Improvement

  • Analyze proposal success rates and gather feedback to optimize future submissions.
  • Build and maintain a knowledge base of FAQs, standard responses, and client-specific preferences.

Qualifications

Education:

  • Bachelor's degree in Business, Marketing, Communications, or a related field.

Experience:

  • 1–2 years of experience in RFP/proposal management, business development, or a related role.

Key Skills:

  • Strong written and verbal communication skills.
  • Excellent organizational and project management abilities.
  • Ability to manage multiple projects simultaneously under tight deadlines.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • High attention to detail and quality.
  • Strong interpersonal skills for collaboration with both internal teams and clients.
  • Knowledge of current best practices and trends in proposal and bid management.

Preferred:

  • Experience using proposal management software/tools.
  • Background in industries such as IT, healthcare, or construction.
  • Experience with complex or large-scale proposal submissions.

Job Type: Full-time

Application Question(s):

  • Do you have experience of writing RFP for US Federal Govt?
  • What is your current salary?
  • What is your expected salary?

Education:

  • Bachelor's (Preferred)

Work Location: In person

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