Manager Administration

4 days ago

Karachi, Sindh, Pakistan Carpe Diem Team Full time 60,000 - 120,000 per year

About Carpe Diem

Carpe Diem is a pioneering IT & Software Development firm serving 400+ clients across the USA with a robust team of 600+ professionals.

Specializing in a broad spectrum of technological and creative solutions, we empower our clients with innovative approaches in marketing automations, media buying, and custom software development.

Our culture champions continuous learning and professional growth, fostering a dynamic and collaborative work environment.

Position Overview

The Manager Administration at Carpe Diem will be responsible for overseeing and managing all administrative functions across the organization. This role involves supervising administrative staff, managing vendors and fleet operations, handling procurement, and ensuring smooth execution of day-to-day administrative and operational activities. The ideal candidate will possess strong leadership, organizational, and coordination skills, with the ability to manage both remote and field operations efficiently.

Key Responsibilities

  • Supervise and support remote and field administrative staff, ensuring smooth coordination across departments.
  • Oversee vendor management, including identification, evaluation, negotiation, and performance monitoring.
  • Manage fleet operations, including vehicle deployment, maintenance scheduling, documentation, and compliance.
  • Handle purchasing and procurement processes — ensuring timely and cost-effective acquisition of goods and services.
  • Conduct training and performance management of blue-collar staff, ensuring adherence to company policies and operational standards.
  • Coordinate outdoor and logistical activities, including deliveries, documentation handling, and government office coordination when required.
  • Maintain accurate records of administrative transactions, vendor contracts, and asset documentation.
  • Develop and implement standard operating procedures (SOPs) for administrative processes.
  • Prepare periodic reports for management, highlighting operational updates, expenses, and areas for improvement.
  • Ensure proficient use of laptops, MS Office, Google Workspace, and relevant administrative software for reporting and documentation.

Skills and Experience:

  • 4–6 years of proven experience in Administration, Procurement, or Office Management roles.
  • Strong knowledge of vendor management, purchasing, and fleet coordination.
  • Excellent leadership, communication, and interpersonal skills.
  • Proficiency in digital tools such as MS Office Suite, Google Workspace, and management software.
  • Strong organizational and analytical abilities with attention to detail.
  • Ability to work independently, manage multiple priorities, and coordinate with cross-functional teams in a remote environment.
  • Bachelor's or Master's degree in Business Administration, Management, or a related field.

Additional Information:

  • Type:
     Full-Time
  • Shift time:
     11AM to 8PM
  • Salary Range:
     Market Competitive

Benefits:

  • Monthly Performance Incentives
  • Quarterly Performance Bonuses
  • 100% Remote
  • Interest Free Loans up to PKR 500,000

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